Mata Ahupae - Administrator - Operations

Job Description:

• Do you have administrative experience, ideally within Human Resources or Finance?
• Are you a customer-focused individual who enjoys being part of a collaborative team?
• Can you work independently, use your initiative and prioritise tasks to meet deadlines?

Kōrero mō te tūranga - About the role

Te Herenga Waka - Victoria University of Wellington is currently recruiting a Mata Ahupae - Administrator - Operations to join Te Wāhanga a Manaia - Faculty of Science and Engineering on a permanent, full-time basis.

The role is located within Te Kura Mātai Tatauranga - School of Mathematics and Statistics (SMS). The role will help the Te Kura Mātai Tatauranga - School of Mathematics and Statistics (SMS) and Te Kura Mātai Pūkaha, Pūrorohiko - School of Engineering and Computer Science (ECS) achieve its goals by providing high level and timely operational and administration support.

Key responsibilities:

• Provide operational and administrative assistance to the Pou Hautū - School Manager and Tumuaki - Head of School, including front-line, School Committees and meeting support.
• Assist with enquiries and provide accurate advice and information to staff and students.
• Contribute to a positive and collaborative work environment by providing flexible support to administration team to ensure continuity of services across the Schools and Faculty.
• Assist with communications, schools and faculty engagement activities.

Ō pūmanawa - About you

You will be a motivated, customer-focused individual who can take the initiative, provide excellent administration, can juggle multiple priorities and enjoy being a part of a collaborative team in a people-facing academic environment. You take pride in delivering high quality service, providing accurate and professional support and building positive working relationship with students, staff and stakeholders.

Key requirements:

• Demonstrate experience in administrative roles.
• Excellent written and communication skills, with the ability to communicate clearly, professionally and appropriately with a wide range of stakeholders.
• Strong organisation skills with the ability to manage multiple tasks, use initiative and prioritise effectively to meet deadlines in a demanding environment with excellent attention to detail.
• A commitment to work in ways that promote the Treaty of Waitangi.

Role Description:

Click here to see further information, including salary details.

If this link is not available, click 'apply' to view this on the University career's page.

Close date for vacancy: 12 April 2026.

Contact details for vacancy: If you have any questions regarding this role, please get in touch with Hariaty Abu Hassan, Pou Hautū - School Manager (hariaty.abuhassan@vuw.ac.nz).

How to apply: Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter.

We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date. Applications from recruitment agencies are not accepted.

About Us

Mō Te Herenga Waka - About Our University

Te Herenga Waka - Victoria University of Wellington is renowned for its high-quality research and exceptional teaching. We attract people from around the world. Our university campus spans Te Whanganui-a-Tara Wellington - the creative, scientific and political centre of Aotearoa New Zealand - and our students thrive on the connections we have made here.

Explore the many benefits of working at Te Herenga Waka - Victoria University of Wellington. Find out where you fit in our strategic direction and learn more about our research expertise.

Posted: 25/03/2026