Assistant Manager - Project Management / Administrative Business Manager

The "Assistant Manager - Project Management" provides strategic and operational leadership to support the successful delivery of MSU's capital projects. Working closely with Capital Project Delivery Managers and IPF senior leadership, this position advances project management best practices through the development of standardized processes, governance frameworks, performance metrics, and quality assurance measures. The role oversees project financial management, including budgeting, forecasting, cash flow planning, funding utilization, and expenditure oversight, while leveraging data analytics and key performance indicators to support informed decision-making, risk management, and continuous improvement. This position also supports project delivery teams, administrative operations, procurement, construction, occupancy, and closeout activities to ensure projects are completed efficiently, responsibly, and in alignment with organizational goals.

Essential Job Duties & Responsibilities:
30% - Supporting the Capital Project Delivery Manager in leading a team of project managers, administration, and successful delivery of capital projects.
25% - Developing, implementing, maintaining, and continuously improving project management standards, standard operating procedures (SOPs), governance processes, policies, templates, and best practices to enhance consistency, compliance, operational efficiency, and project outcomes.
20% - Monitoring key performance indicators (KPIs), including budget, schedule, change orders, contingency utilization, safety, and client satisfaction. Developing dashboards and reports that provide senior leadership with actionable insights and support informed decision-making. Utilizing project data to support quality assurance, risk management, compliance, audit activities, and continuous improvement.
15% - Overseeing project financial management, including: budgets, forecasts, cash flow, funding utilization, and change order review.
10% - Supporting capital project administrative activities for procurement, construction, occupancy, and closeout.

Regular attendance is required to meet business and customer needs.
This position will engage in high performing, leading edge practices, valuing people, partners and stewardship.

Minimum Requirements

Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in a business-related field or construction management. Eight or more years of related and progressively more responsible or expansive work experience in office procedures and administration, or in performing responsibilities related to the operational activities of the employing unit; experience with word processing, database, spreadsheet, presentation software and/or desktop publishing, web page software; or an equivalent combination of education and experience.

Possession of a valid Michigan vehicle operator’s license will be required for this position. Must drive University vehicle to perform the duties of this classification and meet the Universities rigorous safe driving standards

Desired Qualifications

Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in a business-related field or construction management. Experience with project management is preferred, 8+ years of experience related to administrative functions of an operating unit, and 3+ years of experience related to budgeting and financial analysis. Experience with implementation of processes and standards, monitoring performance of an operational group, and leading strategic initiatives at a unit level.

Ability to maintain focus and complete tasks in a fast-paced environment with frequent interruption to work.

A lifelong learner and problem solver with strong technical and communication skills, who focuses on innovative solutions aligned with University goals.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Resume and Cover Letter

Special Instructions

Possession of a valid Michigan vehicle operator’s license will be required for this position. Must drive University vehicle to perform the duties of this classification and meet the Universities rigorous safe driving standards.

This position may be on-call for emergencies related to the operating unit's capital projects outside of normal working hours.

Work Hours

Monday - Friday 8am - 5pm This position may be on-call for emergencies related to the operating unit's capital projects outside of normal working hours.

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

The Bidding Eligibility ends on 09/01/2026 at 11:55 PM