Description
A.T. Still University's Missouri School of Dentistry & Oral
Health (ATSU-MOSDOH) is seeking an Administrative Assistant III on
the St. Louis, Missouri campus. The Administrative Assistant will
provide assistance to the Assistant Dean MOSDOH Clinical Affairs.
They will assist in the performance of ongoing operations and
communications of the office and will handle and process
confidential information in a professional manner. As such, they
will provide clerical and general office support that contributes
to the accomplishment of the goals of the office. The
administrative assistant III will represent the Assistant Dean
MOSDOH Clinical Affairs in a professional manner at all times and
will interact with faculty, staff, students, alumni, community
health centers, professional agencies and other professionals
within the academic community and general public. This position
reports to the Assistant Dean MOSDOH Clinical Affairs.
Duties & Responsibilities
- Daily duties include maintaining calendar; organizing data and
reports; typing; answering the phone and screening calls; sorting
and prioritizing mail; scheduling appointments making travel
arrangements; ordering office supplies; processing travel advances,
reimbursements, and expense reports, etc. Facilitate contact
between faculty, students, administrators and the Assistant Dean
MOSDOH Clinical Affairs.
Write and/or finalize reports, minutes and correspondence.
Maintain files, reports, and records.
Coordinate meetings, make appropriate reservations and food
arrangements, contact meeting attendees, and prepare associated
materials. Attend meetings, take and prepare minutes, and
distribute to appropriate personnel.
Provide clerical and general support to facilitate the
execution of ASID program initiatives.
Manage the Assistant Dean MOSDOH Clinical Affairs' office.
Assist the Assistant Dean MOSDOH Clinical Affairs with
preparation for meetings, presentations.
Coordinate calendars for the Assistant Dean MOSDOH Clinical
Affairs and MOSDOH calendar.
Prepare all travel arrangements, leave forms, and travel
reimbursements for the Assistant Dean MOSDOH Clinical Affairs.
Coordinate/manage assigned projects and initiatives.
Maintain agenda and minutes for COPC, Faculty Calibration, CCU
and SCU Director meetings.
Conduct faculty chart audits and provide reports.
Maintain Incident Reports.
Other duties as assigned.
Requirements Requirements">
Job Requirements
- Bachelor's degree preferred or equivalent combination of
education/experience from which comparable knowledge and abilities
are acquired.
- Must have excellent computer skills with good working knowledge
of Microsoft Word, Excel, Access, and PowerPoint.
- Knowledgeable of Google email functions, electronic calendars,
and Internet search engines.
- Experience in a university or health care professional
institution is helpful, project/program management experience,
secretarial/office management experience and proven track record in
a highly productive professional setting.
- Polished written, oral, and interpersonal communications
skills; effective time management; organizational skills; detail
oriented; writing, proofing and editing abilities; professional
office and phone etiquette.
- Ability to multi-task.
- Competency using standard office equipment including, but not
limited to, computer, laser printer, photocopier/scanner, fax
machine, phone systems, etc.
- This person should be a team player, willing to work
independently and closely with others; be of even temperament; and
especially be willing to treat students, staff, and faculty in a
collegial manner.
- Must be able to juggle several projects while meeting deadlines
with strong prioritization abilities. Must represent ATSU in a
highly professional manner, both internally and externally.
To apply, visit https://recruiting.paylocity.com/Recruiting/Jobs/Details/4190049
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