MSTP Co-Administrator

Employer: University of Wisconsin-Madison

Location: Madison, Wisconsin, United States

Salary: Competitive Salary

Date posted: Dec 3, 2025

Position Type: Administrative, Academic Affairs, Academic Administration, Other Academic Affairs, Student Affairs, Other Student Affairs

Employment Type: Full Time

Job Details

Salary:
Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category: Academic Staff

Employment Type: Regular

Job Profile: Graduate Program Manager

Job Summary:

The Medical Scientist Training Program is a complex program with approximately 80 students who pursue MD training in the School of Medicine and Public Health and various PhD programs across campus. Each student's path through the Program is unique, and this position's main responsibility is to help provide students the flexibility to define and pursue their unique pathway while maintaining accountability to SMPH, the Graduate School, and funding agencies.

The MSTP Co-Administrator will work closely with the MSTP Faculty Director and fellow Co-Administrator in the administration of the MSTP and its National Institutes of Health (NIH) training grant. The successful candidate will bring an innovative perspective in the development and implementation of strategies to advance the program.

The person in this position must show initiative, and outstanding organizational and interpersonal skills. In consultation with Faculty Director, this person will develop objectives, procedures and priorities for the Program; coordinate its overall direction to improve effectiveness and quality; monitor student progress; manage outreach, recruitment and admissions (including coordinating virtual and in-person interviews); schedule and staff committee meetings; coordinate courses taught through the MSTP; track alumni and Program outcomes; administer undergraduate summer program; plan events; and troubleshoot and resolve problems.

• This position requires work to be completed onsite, at a designated campus work location.

Candidates who demonstrate the following knowledge, skills, and abilities will be given first consideration

• Ability to manage simultaneous projects, prioritize tasks, work collaboratively, and meet deadlines in a high-paced environment
• Ability to learn and use a variety of applications and software programs. (Examples include but are not limited to: Teams, Microsoft Office 365, NIH eRA Commons, myNCBI, and UW system specific systems or equivalent programs: Workday HR and financial management system, Canvas, Student Information System (SIS))
• Excellent written and oral communication skills
• Excellent organizational skills

Key Job Responsibilities:

• Maintains compliance with graduate program(s), school/college, and university requirements and technology systems related to admissions, assessment, academic degree progress/requirements, and program review. Makes policy and procedure recommendations and/or changes
• Oversees staff and/or graduate program functions
• Manages the MSTP unit budget, creates annual projections, and approves unit expenditures
• Organizes, manages, and facilitates the dual-degree MD/PhD admissions process
• Serves as the expert resource for applicants, current students, faculty, staff, and other stakeholders of an academic program
• Manages the response, support, and advocacy for graduate students while continuously improving the student experience and overall graduate program
• Oversees programming, services, and events to promote professional development and academic success
• Provides comprehensive advising services promoting graduate student success, retention, and degree completion. Advises on programs, graduate education, and university policies, processes, and procedures. Monitors degree progress and assists students in navigating resources and systems throughout the student lifecycle from matriculation to degree completion
• Manages graduate student funding including, but not limited to, fellowships, scholarships, training grants, or assistantships from department, university, and/or outside sponsors. May prepare and/or submit funding proposals

Department:

School of Medicine and Public Health, Medical Scientist Training Program

The Medical Scientist Training Program (MSTP) at the University of Wisconsin-Madison School of Medicine and Public Health provides integrated graduate training in scientific research and clinical medicine, leading to a combined MD-PhD degree. The program is designed to prepare students to become physician-scientists, who will make major contributions to the understanding and improvement of human health.

Compensation:

• The starting salary for the position is $60,601 annually; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage and the SMPH Faculty /Academic Staff Benefits Flyer 2026.

Preferred Qualifications:

• Experience working in higher education administrator and/or student services
• Experience with NIH training grants
• Experience working with graduate or professional students in admissions, recruitment, advising, or a related function

Education:

• Master’s Degree preferred

How to Apply:

For the best experience completing your application, we recommend using Chrome or Firefox as your web browser.

To apply for this position, select either “I am a current employee” or “I am not a current employee” under . You will then be prompted to upload your application materials.

Important: The application has only one attachment field. Upload all required documents in that field, either as a single combined file or as multiple files in the same upload area.

Upload required documents:

• Cover letter
• Resume

Your cover letter should address how your training and experience align with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected.

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.

Applications will be reviewed starting in early January.