Administrative Assistant to the Wesleyan Honors Academy

due to program growth. The administrative assistant works closely with the program director to process and manage student registration for dual enrollment courses and communicates regularly with parents, students, high school counselors, and dual enrollment instructions, primarily through email and phone calls. The WHA Administrative Assistant also aids in processing payments, planning and preparing for events, and assisting the program director in onboarding teachers. This position requires strong technology and communication skills, including the ability to deliver focused and personalized support to students, families, and school personnel. Required skills/knowledge: Proficiency in Microsoft Office software, especially Excel and Outlook. Basic proficiency in Excel (data entry, formatting, sorting, filtering, simple formulas) is expected. The candidate should also have the ability to increase to intermediate proficiency through direct instruction and independent learning. Ability to maintain a high level of confidentiality Experience in or ability to learn various software systems, such as CRM and LMS solutions, project management, educational records, and financial and record-keeping Excellent public relations and communications, both by phone and email Ability to problem-solving and prioritize tasks with minimal guidance Strong organizational skills with attention to detail Strong writing ability and typing skills Ability to use a photocopier, scanner, and landline telephone Confidence in skills and ability, while still knowing when to ask for help/clarification Preferred skills/knowledge: Experience with secondary education and undergraduate college education within the past five years (as a student, parent, and/or employee) Knowledge of dual enrollment programs Minimum qualifications: Associate's degree or coursework/training related to business administration; Preferred bachelor's degree Experience in a clerical position in an office setting; Preferred experience in education environments Job duties: Process student dual enrollment registration using existing processes Organize and maintain student information related to dual enrollment Communicate with students, parents, and counselors to correct or confirm student information errors or discrepancies Respond to outreach regarding the dual enrollment program and involving others when necessary Create and manage spreadsheets, run reports, and manage databases Compose emails to individuals and to groups in order to distribute or collect the necessary information Assist with events and activities Coordinate with other departments within the university, as related to the dual enrollment program Assist in processing instructor applications and onboarding Process payments and reimbursements Provide personalized support to dual enrollment students, their families, and teachers Other duties as assigned by the Program Director Salary and Benefits NWU offers a competitive wage and comprehensive benefits plan including Health Insurance, Life Insurance, Disability benefits, Retirement, five weeks of paid time off per year with vacation and holidays, and 100% tuition discount for dependents after one year of service. DOE/Q How to Apply To apply, please upload a cover letter, resume or curriculum vita, and the names of three professional references at the following URL: https://nebrwesleyan.applicantpro.com/jobs/ . NWU encourages applicants to address how one or more of NWU's Core Values align with their personal values and characteristics and/or how they would contribute to them at NWU in their cover letter or a separate document. Review of applications will begin immediately and continue until the position is filled. Organization Working at Nebraska Wesleyan University Since our founding in 1887, Nebraska Wesleyan University has both grown and remained steadfast to a liberal arts education in a Christian environment. Nebraska Wesleyan University is considered one of the strongest institutions of its kind in the Midwest, and has been continuously accredited since 1914. NWU at a Glance Founded in 1887 Located in the University Place neighborhood of northeast Lincoln, NE Approximately 1,600 undergraduates, 225 graduate students and 275 adult learners 53 majors, 41 minors, 18 pre-professional programs 13:1 student-to-faculty ratio 75 student organizations Seven Greek chapters Thriving study abroad and service learning programming Mission Statement Nebraska Wesleyan University is an academic community dedicated to intellectual and personal growth within the context of a liberal arts education and in an environment of Christian concern. Nebraska Wesleyan was founded by Nebraska Methodists and actively maintains its relation to The United Methodist Church. The University reflects the Judeo Christian tradition in its efforts to integrate questions about meaning and value with the pursuit of learning and understanding. The University is committed to excellence of academic endeavor and to learning as a lifelong process. The curricula and programs are designed to assist students in gaining and expanding knowledge and skills, in developing their competence in rational thought and communication, in broadening their perspectives on humanity and culture, and in enhancing their spiritual, physical, emotional, and aesthetic resources. Nebraska Wesleyan intends that its students develop a sense of individual worth and become useful and serving members of the human community. Approved by the Board of Governors – February 8, 1979 Reaffirmed by the Board of Governors – May 12, 2000 Statement of Vision Nebraska Wesleyan University will be an outstanding national liberal arts university, where the educational experience transforms each student to lead a life of learning, service, leadership, and success in a diverse world.