Associate Dean of College & Career Preparation

Division: COLLEGE & CAREER PREP FLSA: Exempt Description GENERAL STATEMENT OF RESPONSIBILITIES: The Associate Dean provides administrative oversight and leadership through the planning, direction, funding, implementation, and evaluation of the College and Career Preparation (CCP) department. This position: ensures all department activities align with and promote institutional, divisional, and departmental visions; maintains responsibilities for supervision and management of CCP department, including oversight of different department areas; provides management of department-administered grants and state and federal funding; develops working relationships with discipline-related professionals both internal and external to the college; services as a community resource in areas of expertise; is active in their field. Associate Dean aligns department practices with NPC's values: 1) integrity, 2) inclusion, 3) adaptability, 4) civility, and 5) access; upholds the mission of providing educational excellence that is affordable and accessible for the enrichment of communities across northeastern Arizona. Examples of Duties ESSENTIAL FUNCTIONS: Standard Expectations: Develops, modifies, and evaluations courses and programs for College and Career Preparation (CCP). Reviews and approves all course proposals and revisions to course outlines for submission to the Executive Vice President for Learning and Student Services and the Instructional Council. Coordinates department review activities and utilizes institutional and market data to plan and assess new projects and staff needs. Reviews textbooks for courses and coordinates with instructional deans and administrators to provide comprehensive departmental instruction. Participates in state articulation task forces as relevant. Leads the department in assessing student academic achievement and related activities. Assists faculty to develop course placement standards, measurable performance objectives, and evaluation standards for expected department outcomes. Initiates the recruiting process for full-time faculty and staff. Determines the qualifications of prospective faculty and staff. Supervises and evaluates faculty and staff within the department. Monitors faculty with professional development plans on file, and student evaluations of faculty and discusses resulting goals and objectives for improvement. Participates in probationary reviews of faculty and staff. Facilitates faculty orientation within the department. Responds to community and state needs for student services. Negotiates memorandums on understanding, facilities agreements, and other partnerships. Facilitates a community advisory group and organizes focus groups in response to specific issues. Participates in college committees and represents the CCP and/or Title II programming at college and community events as related to the department. Facilitates all scheduling for the department with full-time instructors and special sites coordinators. Schedules classes, placement, and writing center activities; develop faculty and staff teaching and work assignments; assess needs for additional faculty and staff. Assists with registration including developing and providing related staff training. Develop, propose, and monitor the budget for projects within the department. Approves time sheets, requisitions, and payments for invoices. Reviews and approves expenditures to maintain department services. Reviews grant budgets on a monthly basis with assistance from Business Office for accuracy and compliance. Assists with the development of specialized facilities for departments and projects within the department. Assists the Business Office, Records and Registration, and Human Resources office in contacting and working with faculty to ensure that grades, certification, contracts, and other departmental matters are properly processed on a timely basis. Writes and monitors grants. Ensures compliance with the ABE and other grants' processes and requirements by communicating with colleagues, grantors, and state and national peers. Attends and leads related meetings within the College and for community/state groups. Facilitates Professional Learning (PL) initiatives for all department personnel in compliance with external grant funding requirements and reports to funders on PL activities, spending, and outcomes. Mediates student-faculty conflicts within the Department. Remains current in the subject matter areas, techniques of effective instruction, student success strategies, workforce demands, community needs, and state/national trends in the field. Performs other duties as assigned The above statements are intended to describe the general nature and level of work performed by the incumbent; they do not purport to describe all functions. Incumbent may be assigned other duties, and the essential functions may change from time to time as necessary. Standard Competencies: COMPETENCIES DESCRIPTION PROFICIENCY Technolog1 Ability to proficiently use Microsoft Office Products (i.e. Word, Excel, Outlook, PowerPoint) Adobe Products (Docu- Sign/E-Sign), Google Applications (Drive), Slack, Zoom, and various other Microsoft 365 programs. Intermediate Communicatio1 Ability to communicate effectively with faculty, staff, and the general public. Excellent intrapersonal skills. Skill in establishing effective community partnerships and working relationships both internally and externally. Advanced Diversity & Multi-Culturalis1 Ability to work in a diverse, multi-cultural environment. Advanced Flexibility & AdaptabilityAbility to adapt to the demands of any given day/time. Intermediate Self-Awarenes1 Ability to reflect on self-performance and growth opportunities. Basic Continual ImprovementAbility to seek opportunities for professional growth. Basic Action OrientedAbility to make decisions and take action. Basic ConfidentialityAbility to maintain confidentiality. Advanced PhysicalAbility to perform the following physical requirements of the position with or without reasonable accommodation: critical sensory requirements include general vision (corrected to 20/20), hearing or listening in the normal range (corrected), and speaking and giving directions. Basic Supervisory/LeadershipKnowledge and skill in personnel management and supervisory principles and practices, including evaluating faculty and staff. Knowledge of practice in the administration of community college instructional programs and related support activities. Advanced Curriculum DevelopmentKnowledge and skill in elementary, adult, and developmental education curriculum, practices, and systems. Knowledge of learning assessment practices, techniques, and skills in assessing student learning and teacher effectiveness. Advanced FinancialKnowledge of grant administration techniques, budget preparation, and expenditure control. Advanced Minimum Qualifications MINIMUM QUALIFICATIONS: Master's Degree in adult or developmental education, or a related field Five (5) years of adult or developmental teaching experience One (1) year of work experience in academic administration OR an equivalent combination of education and experience that provides the required knowledge and skills. Valid driver's license Current Arizona Department of Education certification in Adult Education (or ability to obtain within 6 months). Supplemental Information BENEFITS: Based on College Procedure employees may be eligible for up to: Single Coverage Medical Insurance Optional Employee Pay Dental/Vision Insurance 4 Personal Days - 12 Holiday Days 5 Days of Spring Break Leave 15-20 Days of Annual Leave (Depending on Service Length) 18 Sick Days that can accrue up to 130 Days Professional Development Opportunities Arizona State Retirement System membership Life Insurance Long-Term Disability Insurance