Nursing Clinical Onboarding Coordinator

Job Description

FLSA Status: Nonexempt

Months Per Year: 12

Hours Per Week: 37.5

Employment Status: Full-Time

Work Model: Hybrid Eligible*

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Seattle University's Core Competencies

• Effective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives.
• Emotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally.
• Ethics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions.
• Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact.
• Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness.
• Outcomes-Driven Orientation: Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.

Position Description

The Clinical Onboarding Coordinator is responsible for onboarding all pre-licensure nursing students on a quarterly basis to their clinical rotations. This position facilitates a positive clinical experience for SU CNHS students by keeping them informed of the clinical onboarding requirements, processes, and timelines and ensures that students meet those requirements before going to clinical agencies. The Clinical Onboarding Coordinator is the primary contact for the prelicensure clinical placement agencies and serves as the CNHS liaison with these organizations with whom nursing students have their clinical experiences. The Clinical Onboarding Coordinator is responsible for building positive relationships with clinical partners and participates in official communications and problem solving to maintain positive relationships with the clinical sites and community agencies.

Key Responsibilities include but are not limited to:

Clinical Onboarding Operations (75%)

• Collect, assign, facilitate and onboard pre-licensure nursing students to clinical sites each academic term.
• Build and maintain positive relationships with clinical sites and community agencies. Maintain an ongoing record of each agency's onboarding protocol and timeline.
• Foster open communication with clinical placement sites and rapidly address needs/concerns.
• Maintain a database of clinical site information, including onboarding requirements and key administrative contacts for student placements.
• Update and maintain student and faculty vaccination records and required certification status (e.g., BLS) to ensure they are cleared to attend clinical rotations.
• Prepare, monitor, and keep records of student clinical experiences for the Washington State Board of Nursing accreditation purposes.
• Plan, develop, and maintain accurate clinical grid assignments for students. Work collaboratively to resolve complex placement change issues and requests of students and clinical faculty.
• Develop and implement processes for collecting, maintaining, and updating student onboarding data and clinical agency onboarding protocols.
• Provide support to students regarding concerns faced during their clinical rotation or regarding their placement.

Clinical Program Support (25%)

• Serve as a back-up for Undergraduate Program Coordinator for undergraduate events such as the recruitment and orientation events, information sessions of current students regarding clinical onboarding requirements and process and other events as required.
• Collaborate with Vice Dean, Program Directors, and Assistant Dean for Accreditation and Regulatory Compliance on special data collection projects.

Qualifications

• Bachelor's degree and two or more years of progressive administrative responsibilities preferably in healthcare or administrative academic setting; or a combination of education and experience to successfully perform the duties and responsibilities of the position.
• The candidate must be able to successfully use MS Word, MS Excel, MS Teams, MS SharePoint, and MS Outlook.
• Excellent verbal and written communication skills including ability to present to small and large groups students and other stakeholders.
• Working knowledge or willingness to learn SU student records system.
• Perform well in a fast-paced work environment. Maintains composure when managing competing priorities.
• Ability to monitor, assess, and triage evolving situations and take initiative to suggest and/or implement solutions.
• Demonstrate commitment to diversity and inclusivity and to the university's mission, vision, and values.

Preferred:

• Some knowledge or prior experience in health care or health professions education.

Application Instructions

Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.

Compensation at a Glance

Salary Range: $53,000 - $55,000

Seattle University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, and not based on a candidate's gender or any other protected status.

Your total compensation goes beyond the number on your paycheck. Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.

Benefits at a Glance

Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage. Plan for your future with up to a 10% employer contribution for retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up to a maximum of 5%. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at: https://www.seattleu.edu/hr/benefits/

*All employment offers are contingent upon the successful completion of a background check.*