Office Administrative Assistant B (Department of Biochemistry and Biophysics)

Job Description Summary

Provide administrative and clerical support to the faculty, students, and staff. This role includes day-to-day operational responsibilities including answering telephones, bookkeeping, typing or word processing, accounting and financial management.

Job Responsibilities

• Performs accounting duties in accordance with prescribed procedures; maintains accounting records in the department including reconciling expenses for monthly reporting requirement.
• Organize and send communications for general staff meetings and other business office activities. Plan space needs and catering for meetings associated with business office staff. Create requisitions to order food for department meetings. Submit reimbursement requests for business office staff using Concur. Process guest dinner reimbursement in Concur for faculty. Onboarding seminar guest speakers in Ben Financials and process honorarium requests.
• Assist Core Facilities Coordinator with the management of daily LN2 order assignments. Monitor orders as needed and respond to customer inquiries. Coordinate deliveries with LN2 delivery staff and respond to their inquiries.
• Performs general administrative duties in support of the department including filing, picking up daily mail sorting and distributing mail, and maintaining office supplies. Manage weekly eShip transactions by confirming and updating funding source.
• Receives and resolves minor building maintenance request, including preparing work orders as needed.
• Other duties and responsibilities as assigned.

Qualifications

High School Grad/GE Degree and 3 to 5 years of experience or equivalent combination of education and experience is required.