Position Introduction

The Office Administrator provides high-level project management and administrative support for the Office of the Vice President for Student Affairs and Dean of Students, ensuring the successful execution of critical leadership initiatives. Reporting directly to the Chief of Staff, this role provides specialized support for the Vice President's suite, focusing on executive scheduling, comprehensive project management, and targeted research. The Office Administrator ensures the strategic success of the Division of Student Affairs by tracking project timelines, deliverables, and Key Performance Indicators (KPIs).

To optimize leadership productivity, the Office Administrator manages comprehensive executive calendars, proactively prioritizing meeting requests and resolving scheduling conflicts to ensure efficient time management in a fast-paced environment. This role oversees all aspects of executive travel and coordinates with the leadership team to ensure successful execution of departmental priorities. We are looking for a professional who pairs exceptional communication skills with the technical savvy and poise necessary to manage high-stakes priorities while representing the office with the highest level of integrity.

Operating within a shared support model, the Office Administrator works alongside a team member in the main lobby to manage the reception area. Together, this team ensures an elite standard of service by greeting visitors, answering and screening phone calls, and routing high-priority communications to the appropriate executive lead or campus partner. Additionally, the Office Administrator manages the procurement of supplies and coordinates facility and IT liaison duties in compliance with university policies to maintain the seamless operation of the executive environment.

The role has the potential to transition into a full-time position.

Required Education and Experience

• Bachelors Degree
• 3 years of experience in office management, administrative coordination, or related roles
• Experience or a combination of education & related experience can be considered in lieu of degree. A one-to-one ratio is used to determine the number of years of experience required in place of a degree.

Required Knowledge Skills, Abilities

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
• Strong verbal and written communication skills, including the ability to draft clear correspondence and reports.
• Ability to maintain confidentiality and exercise discretion in handling sensitive information.
• Familiarity with budget management, procurement processes, and financial reporting
• Ability to adapt to changing priorities and work collaboratively in a fast-paced academic environment.
• Customer service skills to interact professionally and courteously with faculty, staff, students, and external partners.
• Detail-oriented with strong problem-solving and decision-making abilities.
• Ability to coordinate and execute complex scheduling, event planning, and project management tasks.
• Ability to build and maintain productive working relationships across multiple university departments and external vendor