Office Assistant - RISE

Advertising Summary

The Research Institute for Social Equity (RISE) is seeking an energetic and dependable Office Assistant. The ideal candidate will provide administrative and project support to senior research staff, be professional, and successfully complete tasks on time.

Unit

L D Wilder Sch of Govt & Pub Affrs

Department

Research Institute for Social Equity, Center for Public Policy

Department Summary

Established in 2019, the mission of the Research Institute for Social Equity is to advance social equity through multidisciplinary scholarship, research, training, and engagement.

Duties & Responsibilities

• Acts as the first point of contact for visitors and callers, providing attention to customer service, prompt responsiveness, and courtesy.
• Provides a broad range of administrative support for all Institute projects, staff, and consultants, including literature searches, data entry, filing, copying, writing, and data entry.
• Sort and distribute mail and office supplies.
• Answer multi-line telephones, direct calls appropriately, and transmit messages promptly and accurately.
• Proofread and assemble meeting materials, binders, and packets for programs.
• Assist with the setup, support, and breakdown of meetings and events.
• Other duties as assigned.

Qualifications

Minimum Qualifications

• Proficient in Microsoft Office/Google Suite applications.
• Demonstrated independence, maturity, good judgment, and excellent customer service skills.
• Strong organizational skills and the ability to manage multiple tasks simultaneously, with a keen eye for detail and professional communication skills.
• Ability to maintain confidentiality of sensitive information.
• Maintain a professional appearance and demeanor at all times.

Preferred Qualifications

• Familiarity with conducting literature searches.
• Prior experience working in an office/research environment.
• Proficient in utilizing various office equipment, including copiers, multiline phones, scanners, and both laptop and desktop computers.
• Advanced skills using Microsoft Office/Google Suite applications, and Zotero.