OFFICE ASSOCIATE II

University of Alabama at Birmingham

• Under general supervision, performs standard clerical and administrative duties.
• Requires demonstrated knowledge of the fundamental concepts, practices and procedures of the secretarial function usually gained through formal education in secretarial science or secretarial experience.
• Reads, prioritizes and routes incoming mail.
• Makes travel arrangements and reservations.
• Schedules appointments.
• Orders supplies, maintains databases and reports.
• Assists with special projects.
• Drafts and types correspondence.
• May supervise other support personnel.
• May handle confidential information, dictation and transcription.
• May verify insurance and process medical record requests.

Key Roles & Responsibilities

• Solves internal office systems problems and acts as liaison to other departments, agencies and vendors regarding routine administrative and office activities.
• Oversees personnel functions of assigned unit and/or directly supervises subordinate office staff.
• Monitors routine budget and/or grant activities.
• Prepares and processes Oracle requisitions and purchase orders as authorized.
• Researches, collects and analyzes data and prepares a variety of special and recurring analyses and reports.
• Attends various department meetings and other related conferences.
• Coordinates departmental student/patient-related activities specific to department mission, such as scheduling tests, contacting referring physicians, assisting students, answering inquiries, processing required academic documents, etc.
• Monitors departmental space and equipment and coordinates individual moves and equipment accounting according to established procedures.
• Performs other duties as assigned.

Hourly Range: $15.00-$24.40

Qualifications

Education

High School diploma or GED and five (5) years of related experience required.