"Office Coordinator"

Ratonga Matihiko | Digital Services

Located in Ōtautahi | Christchurch, Aotearoa | New Zealand

• Full-time (37.5 hours per week)
• Permanent position
• Generous annual leave provisions and professional development opportunities

Kia hiwa rā, kia hiwa rā! He hiahia, he pūkenga nōu ki te mahi a te Office Coordinator? Nāia te pōwhiri nā Te Whare Wānanga o Waitaha kia tono mai i te tūranga nei.

Āu Mahi | What You Will Do

Do you thrive in a fast-paced environment and enjoy keeping things running efficiently? As Office Coordinator you will provide proactive administrative support to the Chief Digital Technology Officer and the wider Digital Services team. You will ensure smooth day-to-day operations, supporting strategic initiatives, and act as a key link between internal and external stakeholders.

Key duties will include:

• Assisting the Digital Leadership team with efficient day-to-day administration
• Promoting a healthy, safe, inclusive, and collaborative work environment
• Managing office resources and logistics to ensure smooth and efficient functioning
• Providing secretariat support to the Digital Leadership team and ensure meetings are well-organised and documented effectively
• Onboarding and guiding non-project contractors for quick integration and productivity
• General building office administration responsibilities.

Mōu | Who You Are

You have a minimum of 5 years in a personal, executive assistance or office management type role and hold an NCEA 5/National Certificate (NZQA Level 5) or equivalent (although a Bachelor’s Degree (NZQA Level 7) is desirable).

You will be able to demonstrate:

• The ability to plan, execute and monitor minor projects
• Competency in all Microsoft Office programmes including Microsoft Teams, Microsoft Excel and PowerPoint. Use of Generative AI tools within an administrative function desired.
• Experience fostering and administering an effective Health & Safety culture within a department.
• Financial Administration to a high level of accuracy and detail
• Exceptional relationship building skills
• Previous diary management experience
• An alignment with our organisation's values and culture, promoting a positive and inclusive work environment.

Mahi Ngātahi | Who You Will Work With

Building world-class digital capability is crucial to the University of Canterbury's ongoing success. Digital Services is a large team, striving to provide a modern dynamic foundation from which the University (UC) can explore new business models and ways of working. Digital will transform how we work, behave, and the expectations of the communities we service.

Ngā Painga o UC | Why UC

Ngā Uara | Our Values of manaakitanga, whanaungatanga and tiakitanga guide our decisions and behaviour and provide a roadmap for how we do things at UC, affirming our commitment to pastoral care and support for our ākonga and staff. They challenge and inspire us to be the best we can, and make UC a great place to work and study. For more info on Ngā Uara | Our Values visit us here.

We are committed to accessible higher education, service to the community and the encouragement of talent without barriers of distance, wealth, class, gender or ethnicity. The University explicitly aims to produce graduates and support staff who are engaged with their communities, empowered to act for good and determined to make a difference in the world.

We offer a range of fantastic benefits including flexible work practices, study opportunities and generous superannuation and leave provisions. For more information, please visit us: Benefits of working at UC | University of Canterbury . For more information about Te Whare Wānanga o Waitaha | University of Canterbury, please visit https://www.canterbury.ac.nz/

The closing date for this position is: 1 April 2026 (midnight, NZ time)

Please note, applications will be reviewed as they are received, and interviews may take place before the close date.

Pēhea te tono mai | How You Apply

Applications for this position must be submitted via our careers website and should include a cover letter and resume.

Please note, we do not accept applications by email, however we are happy to answer your queries in relation to the application process, please forward these to WorkatUC@canterbury.ac.nz

You must have Aotearoa New Zealand or Australian citizenship/permanent residency or hold a valid NZ work visa to be considered for this role.