"Office Coordinator IV"

Office Coordinator IV

Job #: 042370

Location: Syracuse, NY

Pay Range: $18.75 - $25.00

Hours:
Standard University business hours
8:30am - 5:00pm (academic year)
8:00am - 4:30pm (summer)
Hours may vary based on operational needs.

Job Type: Full Time

Job Description:

Reporting to the Operations Manager supporting Auxiliary Services for the Office of the Chief Operations Officer, this role is responsible for supporting the recruiting, hiring and labor scheduling function for union, student and temporary employees within the division. The role will serve as a liaison with department operating leaders to gather staffing business needs for each assigned unit/location and/or event and execute the hiring and scheduling of employees, in accordance with all applicable union contract language, to fulfill operational needs. Additionally, the position is responsible for entering payroll for each assigned area and facilitating operating leadership approval of weekly wages. This role also supports departmental training initiatives and process efficiency projects.

Education and Experience:

• High school diploma or equivalent required.
• Associate or bachelors degree in business administration or human resources preferred.
• 2+ years of experience in food services industry, dining, restaurant or hospitality setting; higher education setting work experience preferred.

Skills and Knowledge:

• Proficiency with ERP systems (PeopleSoft, SAP, Workday etc.); electronic labor scheduling and payroll systems.
• Advanced experience with Microsoft Office (Excel, Work, Outlook), Strong organizational and problem-solving skills; excellent communication skills and team-oriented mindset.
• Experience with process efficiency staffing modeling.

Responsibilities:

• Assign union, student and temporary labor to weekly location and/or event schedule in accordance with all union contract language.
• Soliciting union employees in seniority order for voluntary overtime shifts.
• Liaise with operating leaders to schedule and lead weekly staffing needs meetings and ensure continuity of service within the department.
• Track and analyze staffing data to respond to business trends.
• Coordinate with the Human Resources Department to support recruiting and hiring for all union, student and temporary labor needs within the division.
• Develop process improvement ideas to support efficient operations within the labor scheduling function in each operational area and support all training initiatives.
• Assume payroll responsibilities to include entering payroll for union, temporary and student employees and facilitating operating leaderships approval of weekly wages.
• Ensure compliance with all union contract language for overtime wages paid.

About Syracuse University:

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the Universitys 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.

About the Syracuse area:

Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

To apply, visit https://www.sujobopps.com/postings/111416