Perform and coordinate scheduling tasks and support services
associated with preparing and planning for meetings, special
projects or other related duties for both internal and external
contacts.
Generate reports, presentation materials, spreadsheets and
graphics, and other similar materials using computer systems.
Support the Academic Affairs Communications Team, including
editing and proofreading content; developing event invitations and
newsletters using email marketing platforms (e.g., Emma);
publishing and monitoring social media content; and assisting with
event planning and execution.
Maintain the Office the Provost website.
Assist with announcements, mailings, and publications for
distribution.
Supervise student employees.
Process student employee payroll and maintain appropriate
records.
Manage front-office operations by greeting visitors, answering
and routing incoming calls, and ensuring a positive experience for
internal and external constituents.
Manage the Office of the Provost email account and disseminate
messages as appropriate.
Provide excellent customer service to students, faculty, and
staff.
Manage office conference room schedule and securing room
reservations.
Maintain office and divisional contact and email lists.
Order office supplies and process university forms.
Other duties as assigned.
Non-Essential Functions:
- Assist with special events.
- Serve as back up support for other support staff in the
office.
Required Qualifications:
- High school graduate or equivalent.
- Minimum of three years of relevant work experience.
- Experience with various computer software applications such as
Microsoft Office and/or equivalent.
- Demonstrated experience to successfully operate office
equipment.
- Data entry experience.
- Typing and spelling competency with grammar and proofreading
skills.
- Possess strong verbal and written communication skills.
- Demonstrated experience to successfully provide quality
customer service
- Demonstrated experience to successfully work independently,
organize own work and coordinate work activities of others.
- Ability to work under pressure and meet deadlines.
- Demonstrated experience to successfully maintain satisfactory
work performance and attendance records.
- Ability to successfully maintain positive intercultural and
interpersonal relationships.
Preferred Qualifications:
- Higher education experience.
- Supervisory experience.
- Website editing experience on CMS or other website
software.
Supervision Received:
Receives general instruction from a designated supervisor but is
generally expected to work independently.
Supervision Exercised:
Hire, train, supervise, schedule and coordinate the work of student
employees and may act as lead worker to other PSS staff members
within the department/unit/division.
How to Apply:
Attach your cover letter and resume. The system will allow you to
attach these documents electronically. If you have questions about
the position or the posting, please contact Mary Albrecht
(albrechm@gvsu.edu). If you need technical assistance, please
contact Human Resources at
hro@gvsu.edu.
Applicants must be legally authorized to work in the United States
and must not require sponsorship now or in the future.
Application Deadline:
Application closes September 10, 2026.
To perform this job successfully, an individual must be able to
perform each essential duty satisfactorily. Must have the physical
stamina to work long hours and/or more than 5 days per week. The
requirements listed are representative of the knowledge, skill
and/or ability required. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential
functions. The information contained in this job description is for
compliance with the Americans with Disabilities Act as amended by
the ADA Amendment Act (2008), Section 504 of the Rehabilitation Act
of 1973, and other applicable federal and state laws that prohibit
discrimination on the basis of disability. GVSU will provide
reasonable accommodations to qualified individuals with
disabilities upon request. See
www.gvsu.edu/equalopportunity/. TDD
Callers: Call Michigan Relay Center at 711 (in State) or
1-800-833-7833 (out of State).
Grand Valley State University is an Antidiscrimination/Equal
Opportunity Employer, which includes providing equal opportunity
for protected veterans and individuals with disabilities.
University policy extends protections to additional
identities.
To apply, visit https://gvsu.wd1.myworkdayjobs.com/en-US/careers/job/Allendale-MI/Office-Coordinator---Office-of-the-Provost_R104951-1
je-19af49c3813b4cf1b175d3cba877d872
