"Office Specialist 1"

Office Specialist 1

Department: Early Childhood CARES

Classification: Office Specialist 1

Appointment Type and Duration: Regular, Ongoing

Salary: $18.06 - $22.84 per hour

FTE: 1.0

Review of Applications Begins: November 13, 2025; position open until filled

Special Instructions to Applicants: To ensure consideration, please upload the following with your online application:

• A current resume
• A cover letter describing how your knowledge, skill and experience align with this position

Department Summary: Early Childhood CARES provides Early Intervention (EI) and Early Childhood Special Education (ECSE) services to infants, toddlers and preschool children in Lane County with developmental delays and disabilities. Early Childhood CARES services include parent consultation, parent toddler groups, specialized preschools, community preschool consultation, speech and language therapy, physical therapy and occupational therapy. Early Childhood CARES is funded by the Oregon Department of Education with state and federal funds and is one of nine programs delivering EI/ECSE services across the state.

Position Summary: The Office Specialist 1 (OS1) position provides administrative support to the Early Childhood CARES program. This position maintains the client record system for the department. Duties include data entry, filing, copying, faxing, scanning and archiving educational records. Position works with both paper documents and electronic files. This position is also responsible for client intake duties that include communication with families, physicians, and other agencies, verification of referral information and sending out appropriate letters and forms. Position responds to requests for information, follows HIPAA/FERPA policies and confidentially protocols to safeguard data. The OS1 performs a wide range of general office support tasks including assembling packets, maintaining forms, monitoring faxes and providing backup as needed for other office support positions. This position handles a variety of tasks that require initiative, independent judgement, organization and the ability to prioritize assignments to meet deadlines. Must be able to bend and reach high and low shelves to access files and other program materials. Must be able to lift up to 25 pounds. The Early Childhood CARES Coordinator of Finance & Operations supervises the position.

Minimum Requirements:

• One year of records management experience. AND
• One year of general clerical experience which included typing, word processing, or other generation of documents; OR
• An equivalent combination of training and experience.

Professional Competencies:

• Ability to communicate effectively.
• Strong organizational and time management skills.
• High degree of accuracy and attention to detail.
• Ability to prioritize tasks by importance and deadline.
• Ability to work independently with minimal guidance and as part of a team.

Preferred Qualifications:

• Proficiency in Microsoft Office and database computer applications.
• Electronic record keeping experience.
• HIPAA/FERPA privacy compliance experience.
• Database management experience.
• Records archiving/retention experience.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background check. This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.