OFFICE SUPPORT ASSISTANT IV

Hiring Department

Honors College

Job Description

Performs in-person administrative and office support activities for the Mizzou Honors College, including support for the associate dean; the MedOpp Advising Office; the Office of Global and National Fellowships (OGNF); the Missouri Scholars Academy (MSA); and the scholarships and research coordinator.

The College: The University of Missouri Honors College serves roughly 3,000 high-achieving undergraduate students through a challenging curriculum, academic programs and extracurricular events. Among the programs housed within the college, the MedOpp Advising Office serves around 1,500 students through individual appointments, 400 more through programs and events, and 200 students annually through an intensive application and credentialing process. The Office of Global and National Fellowships serves around 500 students, hosts more than 100 events and workshops, and supports nearly 300 fellowship applications annually. In addition, the scholarship and research coordinator advises 24 Stamps Scholars and supports more than 200 additional scholarship students in their academic and cocurricular activities.

Responsibilities include:

• scheduling and facilitating student appointments and other meetings
• managing the associate dean’s and fellowship manager’s calendars
• informing students about MedOpp, Scholarships, and OGNF
• assisting on-site work-study students as needed
• marketing, planning and coordinating events and workshops
• processing invoices and fees, as well as completing financial reconciliations
• communicating, both verbally and in writing, and collaborating with a wide range of internal and external constituents, including administrators, faculty, staff, students, Mizzou departments, vendors, community members and donors
• creating and maintaining databases and rosters, including basic data entry and management of Qualtrics surveys
• selecting and ordering materials
• updating various printed and online/digital (e.g., web, social media) materials
• providing general office clerical duties including answering phones, collecting mail, answering emails for the office resource accounts
• occasionally off-campus errands such as picking up food for events
• building coordination activities (office keys, submitting work orders)
• providing other office support and administrative duties as needed and assigned.

Shift

This position is expected to work a consistent schedule of 35–40 hours per week, Monday through Friday, during standard business hours between 8:00 a.m. and 5:00 p.m

Minimum Qualifications

High school diploma or equivalent and at least 5 years of experience from which comparable knowledge and skills can be acquired is necessary

Preferred Qualifications

Preferred applicants will have some college experience or a university degree; previous experience in an office or educational setting; familiarity with event or program planning; excellent organizational and communication skills; attention to detail and a willingness to support others; and experience using, or willingness to learn, software programs such as Microsoft Word, Excel and Adobe InDesign.

Anticipated Hiring Range

Salary Range: $15.10 - $18.00 per hour

Grade: GGS-6

University Title: Office Support Assistant IV

Internal applicants can determine their University title by accessing the Talent Profile tile in myHR.

Application Materials

Online application, resume, references on request.