OME Business Services Professional - Procurement and Agreements

OME Business Services Professional

University of Colorado Anschutz Medical Campus

Department: Office of Medical Education

Job Title: OME Business Services Professional - Procurement and Agreements

Position #: 00846573 - Requisition #: 39544

Job Summary:

The Business Services Professional - Procurement and Agreements, provides administrative and operational support for contracts, affiliation agreements, and procurement activities within the Office of Medical Education. This position is responsible for the coordination, routing, and tracking of affiliation agreements and contract requests, as well as the execution of procurement processes for assigned departments.

This role serves as a primary point of contact for business services support, working in close collaboration with internal stakeholders, affiliate sites, and central administrative offices. The position ensures compliance with university policies and procedures while delivering high-quality customer service and supporting efficient, standardized business operations.

Key Responsibilities:

Affiliation Agreements & Contract Administration

• Coordinate the preparation, routing, and tracking of affiliation agreements from initiation through execution
• Submit contract requests through university systems and monitor progress through review and approval workflows
• Serve as a liaison between affiliate sites, departments, and central offices (e.g., legal, procurement)
• Maintain agreement records and tracking tools to ensure timely execution, renewals, and compliance
• Provide guidance to departments on contract submission processes and requirements

Procurement & Purchasing

• Complete procurement transactions for assigned departments in accordance with university policies and procedures
• Initiate and process purchase order requests using the university's e-procurement system
• Coordinate procurement activities including:
  • Official functions and event-related purchases (including required approvals and documentation)
  • Gift cards and programmatic purchases
  • Honoraria and non-employee payments
  • Conference registrations and booth reservations
  • Service agreements and HR scopes of work
• Facilitate purchasing of equipment, including computers, assets, and branded materials, ensuring required pre-approvals are obtained
• Answer questions from end-users on how to order through approved vendors and complete purchases directly as requested (e.g., office supplies and online purchasing platforms)

Financial Processing & Compliance

• Process invoices, reimbursements, and payment requests in alignment with university fiscal policies
• Support travel requests and related expense processes
• Ensure all transactions are properly documented and compliant with applicable policies and procedures
• Track and follow up on procurement and payment activities to ensure timely completion

Customer Service & Stakeholder Engagement

• Serve as a business services resource for assigned departments within the Office of Medical Education
• Develop and maintain effective working relationships with internal stakeholders and affiliate partners
• Provide guidance and training on procurement, contracting, and administrative processes
• Proactively identify opportunities to improve workflows, enhance efficiency, and support operational consistency

Other Duties

• Support other ad hoc projects or tasks, as requested. Participate in professional development for growth and career development.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

The University of Colorado Anschutz Medical Campus is a world-class medical destination at the forefront of transformative science, medicine, education and patient care. The campus encompasses the University of Colorado health professional schools, more than 60 centers and institutes, and two nationally ranked independent hospitals - UCHealth University of Colorado Hospital and Children's Hospital Colorado - that treat more than two million adult and pediatric patients each year. Innovative, interconnected and highly collaborative, the University of Colorado Anschutz Medical Campus delivers life-changing treatments, patient care and professional training and conducts world-renowned research fueled by over $650 million in research grants. For more information, visit www.cuanschutz.edu.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year:
  • Vacation Days: 22/year (maximum accrual 352 hours)
  • Sick Days: 15/year (unlimited maximum accrual)
  • Holiday Days: 15/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

• A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.
  • Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year for year basis.
• One year of professional level experience working in business services coordination, finance, procurement, contracts, affiliation agreements or analytics.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience with procurement, purchasing, or contract/agreement coordination
• Experience using an enterprise financial or e-procurement system
• Experience working in higher education, healthcare, or a similarly complex organization
• Familiarity with university fiscal, procurement, or contracting policies and procedures

Conditions of Employment:

• Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.

Knowledge, Skills and Abilities:

• Ability to learn new software.
• Demonstrated attention to detail and ability to review and process documentation accurately
• Strong organizational skills and ability to manage multiple priorities and deadlines
• Ability to interpret and apply policies and procedures in a consistent manner
• Strong interpersonal, written, and verbal communication skills
• Ability to work independently and as part of a team in a service-oriented environment
• Proficiency in Microsoft Office applications and standard business systems

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position
2. Curriculum vitae / Resume
3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Lucinda Allen, lucinda.allen@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by April 21, 2026.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $54,383 - $69,175.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

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