"Operational Support Assistant III, College of Science"

Position Highlights

The University of Arizona's College of Science invites you to apply for the role of Operational Support Assistant III. The Operational Support Assistant III position will provide a wide variety of finance work supporting multiple assigned departments within the College of Science, reporting through the centralized business operations unit. This position will process department-level financial transactions and provide complex financial support to assigned departments by compiling, analyzing, and reconciling accounts. The role will work on complex problems that require significant judgment, initiative, and extensive knowledge of university financial policies and procedures.

This position is based in Tucson, Arizona, and is eligible for a hybrid work structure.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

• Process travel authorizations, advances, purchases, reservations, and reimbursements.
• Initiate transactions in UAccess Financials such as General Error Corrections, Distribution of Income and Expense, Salary Expense Transfers, and Transfer of Funds to move expenses to appropriate account, object code, or fund accounts.
• Review and/or prepare business office documents including Purchase Orders, Reimbursements, PCard purchases, Internal Billings, and edits to Assets.
• Serve as a PCard liaison and reconciler for the unit. Assist with addressing queries from the Financial Services Office - Compliance regarding PCard transactions.
• Serve as a point of contact for staff regarding all business transactions by answering questions and providing guidance.
• Advise others on complex customer inquiries requiring advanced knowledge of college and university policies.
• Train new employees and create process documentation as needed.

Knowledge, Skills and Abilities:

• Demonstrated knowledge of Microsoft Office programs (Excel, Adobe Acrobat, PowerPoint, Outlook).
• Strong organizational, time management, and problem-solving skills.
• Ability to interact professionally and effectively with others.
• Effective written and verbal communication skills.
• Ability to work both independently and with a team.
• Ability to work in a deadline-driven environment.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• Minimum of 5 years of relevant experience, or equivalent combination of education and work experience.
• High school diploma or high school diploma equivalency is required.

Preferred Qualifications

• Previous experience in higher education.
• Previous experience working with UAccess Financial and UAccess Analytics.

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: DOE

Compensation Type: hourly rate

Grade: 6

Compensation Guidance

The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level: OC3

Job Family: Administrative Operations

Job Function: Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates:
Debbi Busack
Dbusack@arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter