"Operations Coordinator"

Operations Coordinator

Company:
Virginia Tech

Job Location:
Blacksburg, 24061

Category:
Planning, Design, and Project Management

Type:
Full-Time

Job Description

The Facilities Design and Construction (FDC) Operations Coordinator will report to and serve as a principal advisor to the Assistant Vice President for FDC (AVPFDC), providing context and background information on issues, advising on policies and operations, and independently providing leadership and assistance on a variety of complex and special projects.

The incumbent will manage administrative operations for Capital Construction, Non-Capital Construction, and Design including planning, reporting, and records administration. Incumbent will independently draft strategic planning reports, recurring unit reports, and handle submissions for university-level assessment activities that are submitted to the Office of the Vice President for Facilities (VPF). The incumbent will also manage the production, review, and distribution of internal and external unit communication including preparation of websites, agendas, briefing reports, complex presentations, and tour support. This will include coordinating with all construction unit staff for submissions of such items as meeting materials and presentations, critical needs requests, etc. which are also submitted to the VPF or other university offices.

This position is also responsible for leading general office functions, managing operational budgets, coordinating FDC Leadership calendars, and tracking ongoing projects and initiatives for the Assistant Vice President.

The incumbent must be detail, action-, solution-, and results-oriented and dedicated to continuous improvement. The incumbent is expected to fulfill identified responsibilities with limited supervision while maintaining effective communication with departmental staff and leadership.

Other responsibilities include:

• Developing, interpreting, and implementing administrative and business communications, policies, and procedures.
• Serving as primary FDC liaison with the Vice President for Facilities' Chief of Staff, Facilities Operations units, Human Resources, Operations Communications, Operations IT, VPF Finance, and other departmental and divisional units for administrative and financial matters.
• Providing oversight to the Assistant Vice President's scheduling, unit, and operational functions, supervising support staff, and ensuring office coverage and coordination.
• Overseeing FDC records processes and workflows.

Required Qualifications

• Bachelors degree in business, public administration, or related field, or equivalent combination of education and experience that equates to an advanced degree;
• Experience as an operations manager/coordinator, or similar role supporting an executive, with experience in planning, reporting, and general administrative operations;
• Experience such as office, contract, human resource, records, and policy management.
• Experience such as drafting and editing correspondence, reports, and other documents.
• Experience arranging logistics for meetings, events, and/or programs.
• Exceptional writing and communication skills, including proven ability to prepare and present clear and concise reports to senior management and articulate complex and/or technical issues to various levels of organizational stakeholders;
• Demonstrated ability to successfully handle sensitive discussions; strong personal ethics commitment; and demonstrated sound judgment;
• Exceptional interpersonal skills with the ability to interact and communicate professionally and effectively at all levels within the organization, including staff and Facilities Department leadership, and individuals of diverse backgrounds;
• Demonstrated ability to prioritize and manage multiple tasks concurrently; excellent organizational and delegation skills; and ability to work collaboratively in a team environment;
• Commitment to high level of customer service; and
• Analytical, critical thinking, and problem-solving skills, with strong attention to detail and ability to see the big picture.

Preferred Qualifications

• Demonstrated administrative responsibility in higher education or public sector;
• Demonstrated knowledge of federal and state laws and regulations applicable to a higher education environment, and/or;
• Working knowledge of university organizational structure, policies, and procedures.
• Knowledge and experience using asset management software such as SharePoint and/or AssetWorks.
• Experience in construction project management or construction administration in a higher education setting.
• Familiarity with the Commonwealth of Virginia Construction and Professional Services Manual.

Pay Band
4

Overtime Status
Non-Exempt: Eligible for overtime

Appointment Type
Regular

Salary Information
$60,000-$70,000; commensurate with experience

Hours per week
40

Review Date
November 21, 2025

Additional Information
This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.

The successful candidate will be required to have a criminal conviction check.

If you are an individual with a disability and desire an accommodation, please contact Facilities HR at opshr-g@vt.edu during regular business hours at least 10 business days prior to the event.

Apply Now