Operations Team Administrator

Role Introduction/ About the Role:

To provide an administrative service to the Operations Team to facilitate the efficient operation of all work undertaken.

Key Responsibilities:

• Provide an administrative service within the Operations Team. Perform general administrative duties, filing documents electronically, photocopying, and scanning. Diary management, making travel arrangements, respond to enquiries and refer others as appropriate, type confidential correspondence, monitor emails, draft non routine correspondence, take notes at meetings and committees.
• Organise events and meetings e.g. in-person, remote, or hybrid. Advise on meeting venues, book rooms, order refreshments and or catering, send out meeting invites and directions, word process, collate and distribute materials for events, seminars, meetings, assist in the maintenance of publicity materials and resources.
• Assist in monitoring resources e.g. expenditure against budgets. Raise Purchase Orders, process invoices and orders, complete dispensations / advanced payments requests, considering financial regulations and other relevant regulations.
• Act as a communications champion for the Operations Team adding latest items onto the internal intranet. Have sound knowledge of current affairs.

About you:

To succeed in this role, you will join us with

• For this role you will need strong interpersonal skills which will help you with your ability to work within a team
• Excellent communication skills
• Plan and manage work activities, communicate, and prioritise own workloads.
• Demonstrate knowledge of facts, principles, processes, and general concepts related to administration
• Competent in standard computer software packages

Benefits of working at the University of Cambridge include:

• Competitive pay with automatic annual cost of living increases and service-related progression.
• Generous annual leave entitlement, helping you maintain a healthy work-life balance.
• Flexible working arrangements to support your lifestyle and wellbeing.
• Family-friendly policies, including enhanced maternity, adoption, and shared parental leave, plus access to workplace nurseries.
• Excellent pension scheme with a generous employer contribution through auto-enrolment.
• Travel and shopping discounts at over 2,000 local and national retailers.
• Relocation support for eligible new starters.

Click the 'Apply' button below to register an account with our recruitment system (if you have not already) and apply online.

If you have any questions about this vacancy or the application process, please email Estates Division on EDR@admin.cam.ac.uk

Please quote reference BA48948 on your application and in any correspondence about this vacancy.

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.

Apply online

Key information

Department/location

Estates Division

Salary

£27,319-£31,236

Reference

BA48948

Category

Assistant staff

Date published

27 February 2026

Closing date

22 March 2026