Indiana University School of Medicine (IUSM) is a national leader in medical research and education. With more than 60 academic departments and specialty divisions across 9 campuses statewide and strong clinical partnerships with Indiana's most advanced hospitals and physician networks, the school is continuously advancing its mission to prepare healers and transform health in Indiana and throughout the world.
Job Summary
Department Specific Responsibilities
- Assists the Director of Medical Service Learning (SLC) at Indiana University School of Medicine (IUSM).
- Schedules meetings, manages calendar, and prepares meetings for the Director. (Microsoft Outlook, Teams and Zoom) Organizes travel and reimbursement for the Director and occasionally medical students.
- Assists with background checks for AmeriCorps, which involves carefully managing the entire process based on grant audit standards.
- Assists with Service-Learning funded events and purchase requests which involves attention to detail, careful planning, and meeting deadlines. Financial management/budget tracking (Excel).
- Assists with Friday office coverage in IUSM Student Affairs Office.
- Tracks and analyzes of program data (Excel).
- Develops infographics and other graphics for reports and presentations (Excel/PowerPoint).
- Brings innovation, creativity, and energy to the role to help the mission of the program.
Qualifications
EDUCATION
Required
High school diploma or equivalent (such as HSED or GED).
Preferred
Some college
SKILLS
Required
Experience managing complex calendars, scheduling meetings, and coordinating appointments using Microsoft Outlook, Teams, Zoom, or similar platforms.
Experience using Microsoft Excel for data entry, budget tracking, reporting, and data analysis.
Experience arranging travel, processing reimbursements, and coordinating logistics for staff, faculty, students, or executives.
Experience maintaining confidential records and handling sensitive information with a high degree of discretion.
Experience managing multiple projects simultaneously while meeting deadlines and maintaining attention to detail.
Experience processing forms, documentation, or compliance-related activities in accordance with established policies and procedures.
Preferred
Extremely organized and detail-oriented.
Excellent at deadlines, sending reminders.
Strong ability to take initiative and follow-up on things.
Marketing experience.
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Additional Information
This position is not eligible for visa sponsorship.
Work Location
Medical Education and Research Building.
350 West 14th Street, Indianapolis, Indiana 46202
This is a in-person position.
Advertised Salary
$15.00 -$17.00 per hour.
Work Hours
15-18 hours per week.
Hours: 10:00 AM-6:00 PM (3 to 4 days a week), start time is flexible but no earlier than 10:00AM.
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
Comprehensive medical and dental insurance
Health savings account with generous IU contributions
Healthcare and dependent care flexible spending accounts
Basic group life insurance paid by IU
Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
Base retirement plan with generous IU contributions, subject to vesting
Voluntary supplemental retirement plan options
Tuition subsidy for employees and family members taking IU courses
10 paid holidays plus a paid winter break each year
Generous paid time off plans
Paid leave for new parents and IU-sponsored volunteer events
Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure.
Job Classification
Career Level: Part Time Employee
FLSA: Nonexempt
Job Function: Part Time Employee
Job Family: Part Time Employee
Click here to learn more about Indiana University's Job Framework.
Equal Employment Opportunity
Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.
Contact Us
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Telephone: 812-856-1234
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