Part-Time Coordinator, Donor Relations & Data
Management
Salary:
Job Type: Part-Time
Job Number: FY2300725
Location: Main Campus - Baytown, TX
Division: External Affairs
Position Overview
The Coordinator, Donor Relations & Data Management serves as a
key operational and relationship-support role within the
Advancement/External Affairs division. Under the direction of the
Director, Development & Strategic Partnerships, this position
supports the College's fundraising, donor engagement, alumni
relations, and strategic partnership efforts through a combination
of relationship coordination, stewardship support, CRM
administration, and operational execution.
This position requires a unique blend of interpersonal strengths
and technical capability. The successful candidate must be highly
organized, detail-oriented, service-minded, and comfortable working
both behind the scenes with data and directly with donors, alumni,
industry partners, and community stakeholders. The coordinator
plays an essential role in ensuring donor information is accurate,
engagement activities are coordinated effectively, and stewardship
efforts reflect the professionalism and mission of the
College.
The position supports the College's commitment to student success,
community engagement, philanthropy, and institutional effectiveness
by helping strengthen relationships that generate scholarships,
workforce partnerships, program support, and community
investment.
Essential Duties & Responsibilities
Donor Relations & Stewardship
Coordinate donor stewardship activities including thank-you
communications, donor recognition efforts, impact updates, and
engagement touchpoints
Serve as a welcoming and professional point of contact for
donors, alumni, and community partners, ensuring high-quality
customer service and responsiveness
Assist with planning and coordination of donor cultivation
activities, alumni engagement efforts, and Foundation-sponsored
events
Support execution of Advancement events including the annual
Gala, scholarship breakfast, donor receptions, annual fundraising
events, President's Circle activities, and community engagement
initiatives
Maintain ongoing communication and follow-up processes that
strengthen donor and partner relationships
CRM & Data Management
Maintain accurate and current donor, alumni, and partner
records within the College's CRM/database system
Enter, update, audit, and manage donor and engagement data to
ensure data integrity, consistency, and usability for reporting and
strategic planning
Track donor interactions, stewardship activities, engagement
history, and partnership progress within the CRM platform
Generate reports, dashboards, mailing lists, and activity
summaries to support fundraising operations and leadership
decision-making
Assist in monitoring donor pipelines, sponsorship tracking,
scholarship support activity, and partnership engagement
metrics
Communications & Administrative Support
Draft donor acknowledgment letters, stewardship communications,
event correspondence, and donor-facing materials under the
direction of the Director
Assist with preparation and coordinate distribution of
newsletters, invitations, impact stories, annual reports, and
promotional materials
Support preparation of briefing materials, presentations,
proposals, and engagement plans for executive leadership and donor
meetings
Coordinate scheduling, meeting logistics, correspondence, and
project follow-up for development and partnership activities
Maintain organized electronic and physical filing systems
related to donor records, agreements, and other documentation
Partnership & Event Coordination
Support coordination of corporate, workforce, industry, and
community partnership activities
Assist with logistics, communications, and follow-up related to
partnership meetings, events, sponsorships, and campus engagement
opportunities
Maintain records associated with partnership agreements,
internship collaborations, equipment donations, sponsorships, and
memorandums of understanding (MOUs)
Assist with event preparation including guest communication,
registration tracking, materials preparation, and onsite
support
Operational Support
Assist with departmental budget tracking, purchasing
documentation, and reconciliation processes as requested
Support operational coordination for Advancement/External
Affairs initiatives and special projects
Collaborate with internal departments to ensure alignment of
donor and partnership information across the institution
Perform other duties as assigned in support of the mission and
strategic priorities of the College and Foundation
Success Measures
Accuracy and integrity of donor and partner records within the
CRM system
Timeliness and professionalism of donor stewardship and
communication efforts
Timely responsiveness of customer service provided to donors
and community partners
Successful coordination and execution of development and
engagement events
Effective tracking and reporting of donor activity and
partnership engagement
Contribution to donor retention, development support growth,
and strengthened community partnerships
Reliability, professionalism, and collaborative support
provided to the Director and division leadership
Additional Duties & Responsibilities
- Perform other duties as assigned
Minimum Education, Experience, Knowledge, Skills &
Abilities
Associate (or higher) degree required
Three (3) years of experience in customer relations,
development, fundraising, donor services, administrative
coordination, or a related field
Experience working with databases, CRM systems, or data entry
systems with a high degree of accuracy and attention to detail
Strong interpersonal and communication skills with the ability
to interact professionally with donors, alumni, community partners,
and internal stakeholders
Strong organizational and time-management skills with the
ability to manage multiple priorities and deadlines
simultaneously
Proficiency in Microsoft Office Suite including Word, Excel,
Outlook, and PowerPoint
Ability to maintain confidentiality and exercise
professionalism and discretion
Demonstrated commitment to customer service, teamwork, and
institutional mission
Ability to work occasional evenings or weekends for donor and
community events
Ability to travel locally for meetings and events as
needed
Ability to lift and carry event materials up to twenty-five
(25) pounds occasionally
Preferred Qualifications:
- Bachelor's (or higher) degree in business, communications,
public relations, nonprofit management, marketing, or related
field
- Experience in higher education, nonprofit, Foundation, or
advancement environments
- Experience with CRM platforms such as Raiser's Edge,
Salesforce, Blackbaud, or similar donor management systems
- Experience supporting fundraising initiatives, donor
stewardship, alumni engagement, or partnership development
- Experience assisting with event coordination or community
engagement activities
- Bilingual (English/Spanish) preferred based on service area
demographics
- Experience collaborating with volunteer groups, boards, or
community organizations
Lee College does not discriminate on the basis of race, color,
religion, sex (including pregnancy, gender identity and sexual
orientation), national origin, age, disability, veteran status,
genetic information or any other basis protected by law.
To apply, please visit https://apptrkr.com/9789659"">https://www.schooljobs.com/careers/lee/jobs/5459606/part-time-coordinator-donor-relations-data-management
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