"Part-time Office Support, World Languages & Cultures"

Company Description

Monroe Community College is a unit of the State University of New York (SUNY) and is one of only nineteen community colleges across North America selected for board membership in the League for Innovation in the Community College. Founded in 1961, MCC prides itself on providing an affordable, quality education for more than 8,500 students in the Rochester area. MCC is a large institution offering over 100 programs across two main campuses, two specialized centers, and various community sites.

Monroe Community College expects and upholds equity, inclusion, and a sense of belonging in our educational programs, policies, campus life, employment, and community involvement. We believe diversity enriches our lives and leads to understanding and appreciating our differences and commonalities. To achieve academic and institutional excellence, we actively recruit, engage, and retain students, faculty, staff, and community partners who represent the diversity of our region, nation, and world. MCC embraces inclusion and diversity, offering activities and programs to enhance the personal and professional development of faculty, staff, and students. The College welcomes candidates committed to MCC's mission of access, academic excellence, and a desire to work in a diverse and dynamic environment.

Job Description

Function of Position:

This position provides comprehensive administrative support to the World Languages & Cultures Department, serving faculty, adjuncts, staff, and students. The role operates under the general supervision of the Department Chair with significant independence in managing inquiries, facilitating departmental operations, and ensuring efficient communication between students, faculty, and college offices.

This is a part-time, temporary assignment

Examples of Duties & Responsibilities:

• Department & Student Support
  • Acts as the primary contact, responding to inquiries from students, faculty, parents, and college departments.
  • Assesses student needs, provides guidance on advisement and registration, and resolves concerns related to academic policies.
  • Processes course registrations, placement level and prerequisite overrides, and academic overload requests.
• Chair & Faculty Assistance
  • Manages the Department Chair's calendar, scheduling meetings and appointments.
  • Transmits departmental policies to faculty.
  • Assists new full-time and adjunct faculty with onboarding, system access, HR procedures, and departmental protocols.
• Meeting & Event Coordination
  • Prepares department meeting agendas and minutes, gathers faculty input, and arranges meeting rooms.
  • Organizes logistics for annual department functions, professional workshops, and recognition ceremonies, including securing materials and refreshments.
• Administrative & Policy Oversight
  • Provides accurate information on college and departmental policies to faculty, staff, and students.
  • Collaborates with other academic offices to ensure compliance with academic procedures and coordinates student support.
• Budget & Purchasing
  • Assists in budget planning, monitors departmental expenditures, and prepares budget justifications.
  • Processes purchase orders, oversees deliveries and installations, and manages inventory for office supplies and educational materials.
• Course & Exam Administration
  • Maintains records retention for final exams, grades, and attendance for adjunct-taught courses.
  • Assists in the College Now - Dual Enrollment program for World Languages & Cultures.
• Human Resources & Payroll
  • Supports the hiring processes for faculty and adjuncts, including job postings and interview scheduling.
  • Other duties as assigned by the department chair.

MCC Expectations:

• Adheres to the College Code of Conduct.
• Contributes to, supports, and maintains an equitable, inclusive, and collaborative College environment.
• Maintains technological competencies utilized by the College.
• Commits to the philosophy of a comprehensive community college.
• Commits to professional growth. which includes seeking ongoing training in diversity, equity and inclusion to better serve students.

Requirements

Required Qualifications:

• Proficiency with Microsoft Office and basic computer skills
• Strong organizational and communication abilities
• Ability to manage multiple tasks efficiently

Preferred Qualifications:

• Experience in an academic or office setting is a plus
• Bilingual and able to read, write, and speak Spanish, or other languages, proficiently

Additional Information

Salary: Salary is determined based on experience, internal equity and college budget. This position has a range of $20 to $25 per hour and is based on these mentioned factors.

Job Type: Part-time, 24 hrs./week

Prohibition of Remote Work Outside New York State: Remote work locations outside New York State are not authorized by the College due to out-of-state tax and regulatory implications. In limited circumstances, prompted by business or operational needs, the College may approve requests to work remotely outside of New York State, on a short term, temporary basis.

Application Instructions

Interested applicants must apply online and create an account by clicking on the APPLY NOW tab below. Returning applicants may login to their Monroe Community College Careers Account to apply for this position. See the FAQ page for guidance using our online system. Please contact us if you need assistance applying through this website.

Applicants MUST submit the following documents to be considered for this position:

1. Resume/CV
2. Cover Letter

Official transcripts will be required upon employment. Applicants with foreign degrees must submit a completed credential evaluation comparing your foreign academic accomplishments to standards in the U.S

Apply Now