"Part-Time Secretary, Grade B"

Position Title:

Part-Time Secretary, Grade B

School/Division:

Hofstra College of Liberal Arts and Sciences-Natural Science

Full Time/Part Time:

Part-Time

Description:

Reporting to the Department Chair of Biology, the Part-Time Secretary provides clerical office support to the Department Chair and faculty members. At the direction of the Chair, the Part-time Secretary will be responsible for the day-to-day office operations in collaboration with the Senior Executive Secretary.

Responsibilities include, but are not limited to:

• Provides day-to-day clerical and receptionist support for the Biology department.
• Maintains and updates departmental files and student records.
• Processes workflows and overrides as directed by the Chair.
• Prepares and posts departmental schedule as well as departmental calendars each semester.
• Assists faculty in ordering textbooks and other forms as needed.
• Assists students with the registration process as needed.
• Orders office equipment and supplies, while maintaining general office supply inventory.
• May assist with the coordination of applications for prospective faculty.
• Submits work orders and key requests to Plant Department as needed.
• Distributes incoming mail and packages.
• Assists with the supervision of student aides.
• Assists with the coordination of events.
• May perform other duties not specifically identified above, but which require the same degree of skill and which are normally included within the above job title.

Hours: Monday through Friday from 10am to 2pm.
Subject to bumping

Qualifications:

• Prior office experience required.
• Must possess excellent interpersonal and communication skills.
• Proficiency in Microsoft Word, Excel, and Outlook.

Preferred Qualifications:

• Proficiency with Zoom or Microsoft Teams, preferred.
• Proficiency with Google Docs and Google Sheets.

EEO Statement:

Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law.