"Part Time Senior Office Assistant"

Job Details

Founded in 1917, Providence College (PC) is a premier Catholic liberal arts institution steadfastly committed to academic excellence through a dynamic core curriculum, a distinctive Development of Western Civilization Program, and abundant experiential learning opportunities. The only U.S. higher education institution administered by the Dominican Friars, PC is committed to providing a variety of opportunities for intellectual, social, moral, and spiritual growth in a supportive environment. Providence College believes that cultural and intellectual pluralism is essential to the excellence of its academic programs, and strives to foster an academic culture and campus community reflecting the global environment in which we live and work.

The approximately 105-acre campus is situated in Rhode Island’s capital city and is close to the many cultural and educational offerings of Rhode Island’s “renaissance city.” Additionally, Providence is located an hour from Boston and just a few hours from New York City.

For years, Providence College has been recognized in the U.S. News & World Report “Regional Universities – North Category” and has been commended by several other ranking publications.

Conducted under the auspices of the Dominican Friars, Providence College is a Catholic, Dominican, liberal arts institution of higher education and a community committed to academic excellence in pursuit of the truth, growth in virtue, and service of God and neighbor. We seek candidates who can affirm and contribute to our mission.

Providence College is also an equal opportunity employer and is committed to fostering a Beloved Community — an environment that reflects the rich diversity of the human family and is marked by justice, charity and the promotion of the common good and flourishing of all. We invite applications from qualified individuals who possess the experience, knowledge and commitment to develop the diverse learning environment envisioned as part of the Beloved Community. Women and minority candidates are strongly encouraged to apply. The College’s Non-Discrimination policy can be found here [(Download PDF reader)](https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fget.adobe.com%2Freader%2F&data=05%7C02%7Cmpais%40providence.edu%7C2aeef467caa4457d092b08dd9a2fe37a%7C29196f361d5e4d2689453be41ba81178%7C0%7C0%7C638836252645063408%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=ALWjp2W9VOpKDrwl91sLoGbWdAzjpl%2F05xqR6z%2B1MQI%3D&reserved=0) .

Overview

A part-time opportunity to provide administrative office support for the Office of General Counsel. A flexible schedule is available working 10 to 20 hours a week.

Duties and Responsibilities

1. Review emails with incoming contracts and identify if submission meets OGC requirements. Enter and track all information related to contracts in Excel spreadsheet; scan contract and email with approval to submitter; and file contract hard copy. (30%)
2. Review College driver authorization request emails for accuracy. Email submitter if more information is needed. Obtain motor vehicle driver history records and data as requested from online vendor system. Review obtained records for violations. Email driver authorizations to submitters. Maintain current list of approved drives in Excel spreadsheet. (25%)
3. Provide other administrative support as needed, including but not limited to: greet visitors; answer phones; miscellaneous filing; obtain and distribute mail within office; prepare Excel spreadsheets, Adobe PDFs, and Microsoft Word Documents. Maintain department’s file storage area (organize and cull files, etc.) (25%)
4. Enter background check and other College camps and clinics information in Excel spreadsheet. Maintain files for college camps and clinics. (20%)

MARGINAL DUTIES:

1. Perform all other duties as may be required.

Education and Experience

• Associate’s degree or equivalent.
• Three to five years of related experience or an equivalent combination of education and experience.
• Intermediate experience with Microsoft Office Suite and Adobe PDF.
• Basic data entry experience in entering data into a database.
• Ability to handle more than one task at a time and the ability to handle interruptions.
• Ability to work effectively and collegially in a small office that serves the larger College community.
• Professional and effective written and verbal skills which are essential in communicating with an academic community.

Supplemental Information

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sitting in a normal seated position for extended periods of time
• Reaching by extending hand(s) or arm(s) in any direction
• Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard
• Communication skills using the spoken word
• Ability to see within normal parameters
• Ability to hear within normal range
• Ability to move about

DISCLAIMER:

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required.