Payroll Assistant

Position Summary

Located 45 minutes from the Nations Capital, nestled in a history-rich community of southern Maryland, The College of Southern Maryland (CSM) is a two-time Aspen Award-winning institution (top 15% of Community Colleges) with academic programs in over 100 disciplines. This position serves as a primary contact for supporting the Colleges Payroll administration. The individual in this position coordinates payroll processing activities, ensures accurate data entry, and timely transactions, and assists in resolving payroll related inquiries. Reports to: Payroll Director. Work hours: 20 per week.

Specific Duties and Responsibilities

Section 1: Payroll Processing & Contract Administration – 45%

• Coordinates with the Payroll Director to ensure employees have access to the most current payroll information, forms, and procedures.
• Reviews and processes adjunct faculty contracts and Personnel Payment Instructions (PPIs).
• Processes hourly Personnel Payment Instructions for temporary employees, student assistants, and work-study participants.
• Processes federal and state tax forms for employees across multiple jurisdictions.

Section 2: Employee Onboarding & Training – 20%

• Leads onboarding activities related to payroll.
• Educates new employees on payroll schedules and available payroll services.
• Trains new employees on Self-Service Time Entry and Self-Service Leave Reporting systems.

Section 3: Direct Deposit & Self-Service Banking – 10%

• Assists employees with payroll self-service functions, including direct deposit enrollment.

Section 4: Records Management & Compliance – 20%

• Ensure compliance with federal and state payroll regulations and institutional policies.
• Maintains accurate and confidential employee records.
• Processes Verification of Employment requests.

Section 5: Professional Development – 5%

• Participate in monthly "Boost Your Payroll Knowledge" training sessions.

Minimum Education and Training

High school graduate: Associate degree preferred. Three (3) years experience preferred in HR/PAY environment. Proficient in Micro Office Suite, with knowledge of Word, and Excel.