Payroll Operations Coordinator, Penn GSE

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Posted Job Title

Payroll Operations Coordinator, Penn GSE

Job Profile Title

Coordinator, Program

Job Description Summary

The Payroll Operations Coordinator manages and executes payroll processes for weekly and monthly paid populations and ensures compliance with hiring practices within the GSE. This role ensures accurate, timely, and compliant payroll operations while supporting program and departmental stakeholders, along with suggesting process improvements. The position operates with a hands-on focus and collaborates closely with HR, Finance, and departmental stakeholders.

Key Responsibilities

• Oversees end-to-end payroll processing for both weekly and bi-weekly employee populations, ensuring accuracy, compliance, and timely execution of all payroll cycles.
• Ensure compliance regarding federal I-9 and employment eligibility requirements by guiding new hires and supervisors through the onboarding process.
• Maintains compliance across all payroll operations, ensuring adherence to University policies as well as applicable federal and state regulations.
• Responsible for the ongoing monitoring of payroll reports to ensure accuracy and consistency across all pay cycles.
• Serves as a primary point of contact for payroll-related inquiries.
• Provides dedicated support for international employment needs, including the preparation and completion of J-1 and H-1B visa applications.

Qualifications

ESSENTIAL: A Bachelor's degree and 2-3 years of payroll or financial operations experience, or equivalent combination of education and experience. Strong attention to detail and compliance knowledge. Strong communication and organizational skills.

PREFERRED: Three to five years of payroll or financial operations experience. Experience with Workday. Experience in higher education payroll. Knowledge of grant-funded payroll processes.