Basic Function
Under the direction of the Vice Chancellor, Human Resources, the Payroll Specialist performs a variety of complex technical tasks in the processing of employee payrolls at the District Office.
DISTINGUISHING CHARACTERISTICS
The Payroll Specialist classification serves as a lead to other Payroll Technicians and performs the full range of payroll accounting, reporting, enters payroll information for assigned parts of the overall payroll for a College or the District Office.
Representative Duties
- Prepare and process classified, academic and management (confidential) payrolls; provide guidance to other payroll personnel in the preparation of payroll input documents; respond to inquiries regarding technical procedures and use of Banner H/R.
- Establish schedule for transmitting direct deposit payments for wages to the bank; coordinate the distribution of payroll warrants; reconcile direct deposit account; and analyze account deposits and debits.
- Assemble, tabulate, extend, balance and post District payrolls and related data; examine payroll transactions for accuracy and completeness including rate of pay, category of payments and account numbers; evaluate discrepancies in payments or records and perform adjustments as required; post, monitor and audit vacation and sick leave usage.
- Monitor and adjust employee annual wage statements for overpayments, third party sick pay, and workers' compensation payments.
- Maintain and update individual payroll records; audit files for mandatory payroll documents; earned benefits, voluntary deductions and long-term disability benefits records. Notify colleges to remedy delinquent records.
- Prepare, submit and monitor the required retirement reports; compute payment schedule and coding.
- Audit, compile, calculate and process payments in support of voluntary deductions to various private agencies including insurance companies, tax sheltered annuity carriers; serve as a resource for information regarding these activities.
- Research and respond to questions regarding District payroll policies and procedures; prepare responses to court or arbitration-ordered payroll data.
- Deposit federal and state withholding taxes for employee wages for each payroll processed by the District.
- Prepare and submit quarterly and annual payroll reports and statements to appropriate governmental agencies as required.
- Coordinate the processing of W-2 statements; annually balance W-2 figures.
- Provide authorized payroll information to public agencies, loan offices and insurance companies; verify earnings for employees as requested.
- Operate a variety of office equipment including a copier, calculator, fax machine and a computer.
- Research and verify financial and credit balance reports.
- Assist in the annual preparation and presentation of formal and informal workshops on payroll-related matters.
- Perform related duties as assigned.
Minimum Qualifications
A.A. Degree and five years of increasingly responsible experience in payroll or maintenance of financial accounting records.
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