"Payroll Specialist"

Job Description

QUALIFICATIONS:

• Bachelor’s degree required
• Payroll and/or accounting experience is required
• Ability to be organized and produce accurate results while meeting established deadlines,
• Ability to manage multiple priorities with frequent interruption.
• Ability to handle confidential matters.
• Proficiency with computer based software including Word, Excel, and Windows and the ability to learn in-house computer software.
• Extensive data entry skills, spreadsheet, and word processing proficiency required.
• Proficiency with desktop calculator.
• Demonstrated customer services skills, ability to relate effectively and tactfully with all levels of the organization.
• Ability to communicate effectively in both oral and written communications.
• Ability to work individually and as a team member

RESPONSIBILITIES:

• Responsible for the maintenance of employment and payroll records and processing of the College payroll
• Process all payrolls timely and with efficiency
• Ensure all federal taxes are paid timely
• Assure confidentiality and security of records and information
• Assist with processing paperwork for new hires, terminations, and employee changes
• Prepare internal payroll reports as needed
• Comply with all federal, state, and college policies and regulations
• Prepare payments associated with payroll
• File documents into appropriate files in a timely manner;
• File and maintain employment records;
• Reconcile payroll accounts on a monthly and yearly basis
• Assist with cost analysis projects, program reviews, and external reporting as needed

QUALITIES AND CHARACTERISTICS

• Demonstrates knowledge of
  • Payroll laws
  • Compliance and internal controls
  • Department of Labor guidelines
  • College policy and procedures
  • Trustworthiness
  • Confidence
  • Sound work ethics

SUPERVISION AND EVALUATION

Performance of this job will be evaluated annually by the immediate supervisor in accordance with provisions of the Jarvis Christian College Administrative Policies and Procedures Manual.

PROFESSIONAL PRESENTATION

Success in the workplace depends on a strong commitment to the tasks assigned, respect for others and confidentiality in handling, and dealing with prospects, and sensitive constituent information
• Honesty, integrity, and treating others with respect are expected at all times.
• Good presentation skills which include, but not limited to, professional dress/business attire, excellent personal grooming, and excellent verbal, as well as, written skills.

PROFESSIONAL GROWTH

• Assume responsibility for own professional growth and development, keeping current of best practices in area of responsibility

ETHICAL BEHAVIOR

• Adhere to the Jarvis Christian College Code of Ethics

TERMS OF EMPLOYMENT

• Twelve (12) month position