Personnel Technician 2, Facilities Management

ROLE of the POSITION

Facilities Management's Finance and Business Operations Personnel Team is searching for a Personnel Technician 2 to support our team of professionals in maintaining UNLV's learning, research, and working environments. Under direct supervision from the Personnel Technician 3, the incumbent provides frontline customer service, performs timekeeping and compensation processing, generates reports, processes technical transactions, and assists with onboarding and offboarding operations.

Frontline Support & Inquiries

• Answer questions from frontline staff-including classified employees, administrative faculty, student employees, and temporary staff-regarding general personnel and payroll inquiries.
• Apply applicable statutes, regulations, collective bargaining agreements, and university procedures to provide accurate information under direct guidance from the Personnel Technician 3.
• Respond to inbound emails, phone calls, and in-person inquiries primarily focused on overtime rules, overtime reporting, clocking in/clocking out procedures, adjusting time for missed punches, navigating self-service portals, looking up leave balances, and submitting routine time-off requests.
• Distribute pre-approved HR information packets and standard operating procedure (SOP) guides to staff.
• Log inbound inquiries and common timekeeping issues to assist with tracking service trends.
• Escalate complex policy interpretations or situations arising outside established guidelines to the Personnel Technician 3 for further research and resolution.

Compensation Operations

• Perform day-to-day compensation operations, such as entering, reviewing, and auditing overtime, compensatory time, call-back, and standby pay, determining eligibility based on standard requirements in personnel team SOPs and Nevada Administrative Code (NAC) guidelines.
• Perform time and overtime data entry across Workday and TMA.
• Conduct routine compensation and leave audits in Workday, TMA, and TimeClock Plus.
• Monitor timekeeping systems for missing punches, unapproved hours, or unsubmitted timesheets, sending standardized deadline reminders to supervisors prior to payroll lockouts.
• Perform preliminary checks on submitted overtime, shift differentials, call-back, and standby hours against approved schedules.
• Research timecard discrepancies, gather historical timecard/leave logs, and coordinate corrections with the Personnel Technician 3, administrative assistants, supervisors, and the NSHE payroll office.
• Receive and resolve employee complaints or questions falling within established guidelines, and assist with resolving non-standard issues under the guidance of the Personnel Technician 3.

Research & Reports

• Compose documents and operational materials, including standard correspondence, memoranda, reports, charts, and other items supporting department and university operations.
• Provide and explain basic information regarding applicable rules, regulations, guidelines, policies, and procedures.
• Distribute materials to appropriate parties following established distribution lists or on an as-needed basis.
• Run, clean, and format scheduled, pre-formatted system reports (including TimeClock Plus reports, TMA reports, Workday reports, student hourly reports, vacancy tracking data, upcoming probation evaluation dates, and mandatory training compliance logs).
• Format extracted system data into standardized departmental tables, basic charts, or visual spreadsheets for review by Personnel Technician 3 and FM leadership.
• Maintain digital distribution lists and master copies of departmental HR forms, memoranda templates, and correspondence letterheads.

Technical Transactions & Database Maintenance

• Regularly audit active employee profiles in HR databases to ensure position title, merit increases, supervisory lines, cost centers, work locations, and related details remain accurate.
• File hard-copy documentation, purge inactive employee personnel files according to NSHE records retention schedules, and prepare documents for secure shredding or long-term digital archiving.
• Update databases with new hires, employee terminations, promotions, lateral position changes, and other personnel updates.

Recruitment, Onboarding & Offboarding Logistics

• Provide full logistical support for onboarding, including scheduling sessions, setting up meeting rooms, and collecting/verifying required post-offer compliance documentation (e.g., state-required forms, direct deposit, confidentiality agreements).
• Provide onboarding support and assist with or conduct new employee orientation sessions following established procedures in the absence of the Personnel Technician 3.
• Coordinate offboarding logistics with Personnel Technician 3, supervisors, administrative assistants, departing employees, and Human Resources.
• Distribute standard offboarding checklists to ensure required documentation is completed and university property (keys, laptops, badges) is returned and logged in accordance with records retention requirements.

General Operational Support

• Perform related duties as assigned in support of personnel administration, compensation operations, recruitment, and departmental business functions.
• Maintain strict confidentiality of personnel information and exercise sound judgment when handling sensitive employee records and data.

MINIMUM QUALIFICATIONS

Graduation from high school or equivalent education and one year of technical personnel/payroll experience; OR one year of experience as a Personnel Technician I in Nevada State service; OR an equivalent combination of education and experience.

BACKGROUND SCREENING

Employment is contingent upon the successful completion of a pre-employment background screening.

PREFERRED QUALIFICATIONS

• Prior experience working in higher education or a public sector environment.
• Experience utilizing enterprise HR systems (e.g., Workday), facilities management software (e.g., TMA), and electronic timekeeping platforms (e.g., TimeClock Plus).
• Strong organizational skills and demonstrated capability to manage multiple priorities in a high-volume environment

COMMITMENT to DIVERSITY and CAMPUS VALUES

A successful candidate will support diversity, equity, and inclusiveness and contribute to a respectful, positive work environment. They will use our Campus Values to guide their decisions and actions and demonstrate our Rebel spirit.

SALARY

Grade 27, Step 1, salary $46,207.44.

In accordance with Nevada Administrative Code (NAC) 284.170, initial appointments to classified positions typically begin at Step 1 of the assigned grade. A "Step" refers to the specific rate of pay within a grade, as determined by the Division of Human Resources.

BENEFITS OF WORKING AT UNLV

• Competitive total rewards package including:
  • Paid time off, sick leave, and holidays
  • Excellent health insurance including medical, dental and vision
  • Comprehensive retirement plans and voluntary benefits programs
• No state income tax
• Tuition discounts at Nevada System of Higher Education (NSHE) schools
• Tuition discounts for spouses, domestic partners, and dependents

PERKS & PROGRAMS

• Employee recognition and appreciation programs
• UNLV athletics ticket discounts
• Statewide employee purchase program discounts
• RebelCard discounts on and off campus
• Wellness programming for all UNLV faculty and staff at no cost
• Opportunity for career advancements to leadership roles
• Connect with colleagues with shared interests
• Personal and professional development opportunities
• A comprehensive onboarding program, Rebels: Onboard
• Support and resources available for veteran applicants - contact vetjobseekers@unlv.edu or visit our Veterans Webpage.

HOW TO APPLY

THIS RECRUITMENT MAY CLOSE PRIOR TO THE ANNOUNCED CLOSING DATE BELOW BASED ON VOLUME OF APPLICATIONS RECEIVED.

Submit a letter of interest (cover letter) and a detailed resume listing qualifications and experience. If you are a veteran, please attach your DD-214 or other applicable official documentation to your application as evidence of Veterans or Disabled Veteran's status.

Attach ALL documents in the CV/Resume attachment section when applying.

Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based. The resume must have a detailed description of the major duties that you performed as a part of each job; applicants must demonstrate that they qualify for this position. Education (including High School) and experience must be clearly documented. Your application will NOT be moved forward if your application is incomplete. Materials should be addressed to the Search Committee Chair.

This recruitment will close at midnight (Pacific Standard Time) on September 29, 2026.

Applications must be submitted electronically through Workday. Please note that emailed materials will not be accepted.

Veterans are encouraged to apply. UNLV values the skills of those who have served. Learn more at Veterans Webpage or contact vetjobseekers@unlv.edu for support.

For assistance with the application process, please review instructions on How to Apply. For further assistance contact UNLV Human Resources at (702) 895-3504 or UNLVJobs@unlv.edu and include the job requisition number in your email subject line.

SPECIAL INSTRUCTIONS FOR INTERNAL NSHE CANDIDATES

Current UNLV and Nevada System of Higher Education (NSHE) employees must apply through Workday. Type Find Jobs in the Workday search bar or access the page directly here: JOB HUB

Search for this position using the job requisition number R0153552.

To ensure your application is processed correctly, current UNLV and NSHE employees should apply internally through Workday. If you submit an application through the external careers site, you will be asked to reapply as an internal application, which may delay your application.

PROFILE of the UNIVERSITY

Founded in 1957, UNLV is a doctoral-degree-granting institution comprised of approximately 30,000 students and more than 3,600 faculty and staff. To date, UNLV has conferred more than 152,000 degrees, producing more than 130,000 alumni around the world. UNLV is classified by the Carnegie Foundation for the Advancement of Teaching as an R1 research university with very high research activity, and is a recipient of the Carnegie Classification for Community Engagement. The university is committed to recruiting and retaining top students and faculty, educating the region's diversifying population and workforce, driving economic activity through increased research and community partnerships, and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine. UNLV is located on a 332-acre main campus and two satellite campuses in Southern Nevada.

Here at UNLV, we have come together and created one of the most affirmative and dynamic academic environments in the country. UNLV sits in the top spot in U.S. News & World Report's annual listing of the nation's most diverse universities for undergraduates. The university has ranked in the top ten since the rankings debuted more than a decade ago. We continue to show our commitment to serving our wonderfully diverse population and building the future for Las Vegas and Nevada.

For more information, visit us on line at: http://www.unlv.edu

EEO/AA STATEMENT

The University of Nevada - Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a person's age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). Discrimination on the basis of a protected class, including unlawful harassment, which is a form of discrimination, is illegal under federal and state law. Where unlawful discrimination is found to have occurred, UNLV will act to stop the unlawful discrimination, to prevent its recurrence, to remedy its effects, and to discipline those responsible. Women, minorities, and veterans are encouraged to apply.

TITLE IX STATEMENT

The University of Nevada, Las Vegas, does not discriminate on the basis of sex in any education program or activity that it operates. Non-discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. §§ 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106). The University's commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Michelle Sposito, J.D., Title IX Coordinator, University of Nevada, Las Vegas, 4505 S. Maryland Parkway, Mail Stop 1062, Las Vegas, NV 89154-1062, Campus Services Building (CSB) Room 159, Telephone: (702) 895-4055; Email: titleixcoordinator@unlv.edu, or to The Assistant Secretary of the United States Department of Education, U.S. Department of Education, Office for Civil Rights, 400 Maryland Avenue, SW, Washington, D.C. 20202-1100; Telephone: 1-800-421-3481 FAX: 202-453-6012; TDD: 1-800-877-8339; Email: OCR@ed.gov; or to both.

Information pertaining to the University's grievance procedures and grievance process, including how to report or file a complaint of sex discrimination, how to report or file a formal complaint of sexual harassment, and how the University will respond can be found online at the Office of Equal Employment & Title IX webpage.

SAFETY AND SECURITY STATEMENT

UNLV is committed to assisting all members of the UNLV community in providing for their own safety and security. The Annual Security Report and Annual Fire Safety Report compliance document is available online.

JOB CATEGORY

Classified

Required Attachment(s)

UNLV is an Equal Opportunity / Affirmative Action educator and employer committed to achieving excellence through diversity. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, age, creed, national origin, veteran status, physical or mental disability, sexual orientation, genetic information, gender identity, gender expression, or any other factor protected by anti-discrimination laws. The University of Nevada, Las Vegas employs only United States citizens and non-citizens lawfully authorized to work in the United States. Women, under-represented groups, individuals with disabilities, and veterans are encouraged to apply.