Job Summary

This position will serve a critical role in the fiscal management and oversight of Grant and Clinical Trial operations within the Department of Surgery (DOS) post award program. This position will provide technical and financial expertise to the Principal Investigators (PIs) and their designees, as well as producing financial reports for the DOS Research Services Program Manager. This position will work closely with the Research Services Program Manager, PIs and key research staff with the department to ensure accurate grant and clinical trial contracting. This position will also interact with and collaborate closely with the Office of Grants and Contracts (OGC) and external sponsors on billing and financial reporting.

Key Responsibilities:

Financial Reporting (33%)

• Develop and maintain reporting tools to forecast funding and spending per PI, lab or other cohort
• Deliver monthly financial reporting and projections to PIs
• Host regular meetings with PIs to advise spending trends and strategic planning
• Confirm accuracy of budgets against award documents
• Confirm accuracy of collected revenues against invoices
• Provide expense documentation as required by award to OGC
• Maintain reconciliation processes and communicate findings to the PIs
• Run payroll reports to confirm funding and distribution; investigate and resolve errors by working with Payroll and Benefits

Financial Transactions (33%)

• Prepare and submit payroll expense transfers (PET), payroll expense transfers benefits only (PETb), and personnel funding entries (FE) as needed
• Review clinical trial coordinator time reporting with Clinical Research Manager, and make funding updates accordingly
• Prepare and submit journal entries to distribute funds and to transfer expenditures
• Prepare and submit purchase orders for external institutions serving as subrecipients to CU
• Review and submit subrecipient invoices
• Assist faculty with electronic Personal Effort Report (ePERS) certification for time-reporting spent on research grants and clinical trials

Award Management (34%)

• Extract data using InfoED to collect and store proposal and award documentation
• Prepare Other Support documentation (AKA Current and Pending Support) for project personnel, build budget revisions, and create budget justifications as needed
• Request PreAward speedtypes for incoming awards
• Review award documents with the PI, making note of any special restrictions
• Develop and maintain a comprehensive calendar that includes all award start, end and renewal dates, as well as progress report and final report submission deadlines
• Interface with OnCore to track patient visits, medical procedures, and other recurring administrative fees for invoicing purposes
• Prepare and submit requests for award no-cost extensions, revised budgets, key personnel changes, change of scope, and financial reporting directly to sponsors or through OGC
• Prepare and submit financial invoices to industry sponsored clinical trials per terms of individual contracts and track clinical trial payments
• Process close-out paperwork for grants and clinical trials