"Post Award Specialist I - Office of Sponsored Programs"

Post Award Specialist I - Office of Sponsored Programs

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JOB TITLE:

POST AWARD SPECIALIST I

JOB PURPOSE:

Administer sponsored projects awarded to the University of Wyoming from external sources, as well as internal UW-funded projects, according to the agency regulations and policies and comply with University of Wyoming policies and procedures; operate under many complex layers of regulations including the Code of Federal Regulations Title 2, Subtitle A, Chapter II, Part 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements (UG), as well as Sponsor policies and procedures, and the State of Wyoming and University of Wyoming rules and regulations.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Set up all externally funded awards/projects in the university system, ensuring awards and any subprojects budgets, F & A rate(s), requirements and deliverables are set up in compliance with award specific terms and conditions. Process award modifications.
• Set up sub-awards and sub-award budgets in both the eRA system and WyoCloud-PPM.
• Responsible for preparation and submission of all Award financial reporting, ensuring submissions are accurate and compliant with award terms and conditions, sponsor requirements, and federal, state, and University requirements. Prepare electronic requests for funds and reports with independent judgment.
• Maintain copies of all agency deliverables in the Sponsored Programs' files electronically.
• Understand specific grant requirements; ensure financial compliance on contract conditions and assurances.
• Communicate with the Principal Investigators and the Fiscal Managers regarding the project's financial status.
• Contact sponsors concerning accounts receivable that are ninety (90) days or earlier and turn over accounts receivable older than 90 days to the Account Receivable team for collection.
• Coordinate with the Accounts Receivable team to ensure the final draw-down of funds on awards are accurate. Also, prepare monthly draw-down of funds as may be required.
• Prepare monthly, quarterly, and annual financial reports as required by each agency for various contracts and sponsored projects.
• Responsible for monthly/quarterly/annual invoicing/billing for all awards assigned in portfolio, except the larger federal letter of credit draws.
• May monitor all compliance on contracts and sponsored programs. As may be required, perform periodic budget reconciliations and review to ensure allowability of activities charged to a project.
• Review expenditure corrections for accuracy, allowability, and compliance.
• Maintain compliance with auditor's demands to maintain copies of all agency deliverables in the Sponsored Programs' files.
• Motivate principal investigator regarding compliance with funding agency rules and regulations.
• Plan and facilitate quarterly outreach research administration, quarterly quality improvement sessions with departments/units in assigned portfolio.
• Close projects in timely fashion and verify that all financial and closeout documents are submitted to the sponsor and budget balance and cash balance for each project are fully reconciled.
• Prepare electronic requests for funds and reports with independent judgment.
• Foster a positive team climate by working collaboratively in sharing information.

SUPPLEMENTAL FUNCTIONS:

• Facilitate independent auditors and agency representatives in their examination of the sponsored programs' records.
• Perform other duties and special projects, as directed.
• May serve on University and/or external committees or task forces as necessary.
• Attend conferences and workshops applicable to sponsored programs' administration.

COMPETENCIES:

• Attention to Detail
• Collaboration
• Influence
• Integrity
• Judgment
• Work Tempo

MINIMUM QUALIFICATIONS:

Education: Bachelor's degree in accounting, finance, business, or a related field; or equivalent combination of education and experience

Experience: 2 years work-related experience

DESIRED QUALIFICATIONS:

• Broad understanding of and experience using an Oracle-based or comparable financial management system
• Prior work experience providing support at an Institution of Higher Education
• Must have strong organizational skills with the ability to establish priorities, manage multiple demands and projects, and meet deadlines
• A strong customer service orientation and attention to details are essential
• Excellent verbal, written, and interpersonal communication skills
• Prior experience in post-award management

REQUIRED APPLICATION MATERIALS:

Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application:

1. Cover letter
2. Resume or C.V.
3. Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position).

Due to a current system limitation, you may only be prompted to upload your resume/CV and a Cover Letter. To ensure your application is complete, we recommend you put all of your application materials into one file with your cover letter. However, if you're experiencing any issues in doing so, please send any additional application materials to recruit@uwyo.edu, and a recruiter will manually add them to your application packet. To help us process your application more efficiently, please include the 6-digit job ID number (located at the bottom of the job posting) in your email.

WORK LOCATION:

Flexible Work: This position is eligible for a flexible work schedule.

WORK AUTHORIZATION REQUIREMENTS:

The successful candidate must be eligible to work in the United States. Sponsorship for H-1B work authorization or work visa is not available for this position.

HIRING STATEMENT/EEO:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or email jobapps@uwyo.edu.