"Pre Award Grants Administrator"

Overview

The Yale Faculty Research Management Services (FRMS) has been established to provide comprehensive grants management support to departments throughout the University. The unit’s services will include proposal development and submission, post-award management, reporting, and metrics. Faculty Research Management Services is a new organization designed to become the principal "client-facing" grants management unit for Yale University.

Job Summary

The Grants Administrator provides direct professional support and guidance in the administration of grants, contracts, and related funds to faculty and staff in an assigned portfolio of departments. This position provides high levels of client satisfaction through strong relationship management efforts. This position is largely remote.

Position Focus

Reporting to the Associate Director of the FRMS Pre Award Unit, the Grants Administrator provides direct professional support and guidance in the administration of grants, contracts, and related funds to faculty and staff in an assigned portfolio of departments. This position provides high levels of client satisfaction through strong relationship management efforts.

Preferred Education, Experience & Skills

• Working knowledge of federal, state and sponsor regulations, guidelines pertaining to contract and grant administration.
• Thorough working knowledge of PC-based tools including Microsoft Office Suite, database administration and other related software.
• Familiarity with electronic proposal systems.
• Knowledge of grant and/or contract methods, procedures, and process of proposal development.

Skills and Abilities

1. Excellent communication skills, both verbal and written, with demonstrated outstanding organizational skills.
2. Demonstrated superior customer service orientation and ability to work well under deadline pressures without sacrificing accuracy or customer service.
3. Ability to handle a complex portfolio of work in an intensive multi-tasking, entrepreneurial environment.
4. Knowledge of budgeting principles and exceptional attention to detail, well-developed organizational, analytical, and problem-solving skills.
5. Ability to work well as part of a team.

Principal Responsibilities

1. Advise and guide faculty and administrators seeking external funding for research and other sponsored programs through the complex process of proposal preparation and submission. The Grants Administrator is the primary source of expertise to ensure that proposals meet sponsor requirements, regulatory compliance requirements, University, School, Federal and State policies and regulations governing sponsored research, and that proposals are submitted correctly and according to appropriate deadlines.
2. Cultivate and maintain strong working partnerships and effective communications with faculty, Principal Investigators, sponsors, OSP, and other key stakeholders. Guide faculty and staff through changes in sponsor requirements.
3. Play a key role in the development and continuous improvement of the grants management process. Review and analyze client interactions, current processes and submission quality. Make recommendations for and participate in the implementation of changes as appropriate.
4. Provide direction, training and assistance to Principal Investigators and department staff in the development of proposals, including but not limited to budgeting, interpretation of sponsor terms and policies, and University policies and procedures. Obtain all necessary clearances prior to obtaining authorization for submission. Facilitate an effective transfer of grants and contracts when Principal Investigators start at Yale.
5. Review and prepare grant and contract proposals; consult with appropriate managerial staff on any exceptions to University policy, including program matching commitments, indirect rates, etc. Ensure all required information is entered into the appropriate data systems.
6. Review terms and conditions on proposal solicitations and award documents. Collaborate with OSP to negotiate terms as necessary for interdisciplinary, complex and non-standard proposals and partner with OSP to facilitate agreements, including subcontracts, clinical trials and State agreements to ensure conformity with University policies. Approves and submits grant proposals in accordance with delegated authority.
7. Analyze and understand complex information from multiple sources including funding opportunity announcements, funding interest matches, and submission procedures in order to transmit proposals to OSP that result in a high first pass rate. Obtain and communicate information on sponsor electronic research processes and procedures.
8. Keep abreast of laws, regulations, external and internal policies and procedures governing the administration of grants and contracts. Ensure that key personnel are compliant with regulatory, University and other training mandates.
9. Partner with OSP in working with sponsors on matters of proposal submission.
10. Perform other duties as assigned.

Required Education and Experience

Bachelor’s Degree and three to five years related professional/managerial work experience or equivalent combination of education and experience.

Salary Range: $68,000.00 - $120,500.00

Location: 221 Whitney Ave, New Haven, Connecticut

Posted: 06-Jan-26

Job Category: Professional

Time Type: Full time

Work Model: Hybrid