Preventative Maintenance Planner (PM Planner)

Lawrence Berkeley National Laboratory is looking for a Preventative Maintenance Planner within the Facilities Division.Reporting to the Asset Management group, you will ensure the reliability and lifecycle management of organizational assets by planning, scheduling, and coordinating preventive maintenance activities across a complex, multi-building research campus.

Serving as the primary liaison between asset management and maintenance teams, you will develop work packages, establish work controls, and maintain a safe working environment while collaborating with System Engineers, Facility Area Managers, contractors, and customers to keep the program running efficiently and on schedule.

This role requires technical depth and the ability to operate within a formal, regulated work authorization environment. Working independently under general direction, you will apply an analytical approach to improve maintenance effectiveness, using data to reduce downtime and costs while driving continuous improvement.

We're here for the same mission, to bring science solutions to the world. Join our team and YOU will play a supporting role in our goal to address global challenges! Have a high level of impact and work for an organization associated with 17 Nobel Prizes!

Why join Berkeley Lab?

We invest in our employees by offering a total rewards package you can count on:

• Exceptional health and retirement benefits, including pension or 401K-style plans
• Opportunities to grow in your career - check out our Tuition Assistance Program
• A culture where you'll belong - we are invested in our teams!
• In addition to accruing vacation and sick time, we also have a Winter Holiday Shutdown every year.
• Parental bonding leave (for both mothers and fathers)
• Pet insurance

You will:

• Plan and schedule maintenance aligned with priorities, optimizing labor, workload, equipment criticality, and facility needs.
• Maintain and update plans, task lists, and procedures to reflect best practices.
• Perform field walkdowns to identify hazards, resources, sequencing, and constraints.
• Manage parts/materials inventory and procurement to ensure availability for planned work.
• Keep accurate CMMS records of work, timelines, resources, parts, and changes.
• Document work order updates, reschedules, and performance metrics for reporting and audits.
• Coordinate with teams, supervisors, FAMs, contractors, and customers to communicate schedules and resolve conflicts.
• Ensure clear task instructions, safety protocols, and requirements before execution.
• Analyze performance data to resolve planning/scheduling issues and improve effectiveness.
• Apply best practices and drive continuous process improvement.
• Ensure compliance with DOE, regulatory, and industry standards.
• Integrate safety and hazard controls into plans per ISM and WP&C processes.
• Verify personnel qualifications and address training gaps.
• Support strategy reviews, forecasting, and resource planning using data and asset insights.
• Use CMMS and standard metrics to plan, track, and evaluate work.
• Gather feedback and stay current on industry trends to enhance planning performance.

Requirements:

• Bachelor's degree (or equivalent work experience) in Construction Management, Engineering, or Business Management with budget management experience in a multi-project environment AND a minimum of 5 years of relevant work experience in maintenance estimating, planning, and scheduling in a complex industrial plant or laboratory facility with multiple buildings (Total combined 9 years of equivalent education / professional relevant work experience).
• Experience in developing and evaluating procedures, analyzing work requirements, and developing effective and collaborative solutions by applying advanced technological skills and knowledge.
• Experience in applying planning principles to the design and planning of tasks or projects.
• Experience and hands-on knowledge of skilled-craft work.
• Experience in making decisions based on organizational goals and objectives.
• Experience and knowledge in generating time-based plans.
• Experience with computerized maintenance management systems ("CMMS").
• Estimation and Planning: Skilled in accurately estimating, planning, and developing detailed activity plans for maintenance projects, ensuring effective resource management.
• Budget Awareness: Demonstrated ability to make planning and scheduling decisions with cost-effectiveness in mind, including resource optimization, cost tracking, and alignment with project and departmental budget constraints
• Problem Solving and Analysis: Proficient in analyzing complex issues in moderate scope, applying critical thinking, and implementing strategic solutions to meet management objectives and budget constraints.
• Technical Knowledge: Strong understanding of building systems including electrical, plumbing, HVAC, life safety, and construction.
• Specification Development: Ability to write and interpret clear, precise specifications for equipment and operational needs.
• Communication: Excellent verbal and written communication skills, with experience in document development, presentations, and clear information conveyance.
• Negotiation and Customer Service: Effective in negotiation, conflict resolution, and customer service, ensuring successful stakeholder interactions and issue resolution.
• Collaboration and Teamwork: Proven ability to collaborate with diverse teams, fostering a cooperative environment to enhance project success.
• Leadership and Coordination: Demonstrated ability to coordinate cross-functional assignments and guide workflow across diverse teams without direct supervisory authority.
• Project and Time Management: Experienced in managing multiple projects simultaneously with strong time management and organizational skills.
• Strategic Implementation: Track record of implementing work plans and strategies efficiently, optimizing resources, and achieving desired outcomes.
• Regulatory Knowledge: Familiarity with federal, state, and local industry standards and compliance requirements, including DOE Orders and Integrated Safety Management (ISM) principles applicable to national laboratory environments.

Desired skills/knowledge:

• Experience with Maximo & Akwire.
• Experience in a national laboratory, DOE facility, or similarly complex regulated environment.
• Experience with formal Work Planning and Control (WP&C) programs, including work authorization, hazard analysis, and work package development.
• Relevant certification such as Certified Maintenance and Reliability Professional (CMRP) or equivalent.