"Administrative Assistant I; Wellness Center"

Posting Details

Position Information

Title Administrative Assistant I; Wellness Center

Department Summary

The Wellness Center offers a range of vital services and support to help students achieve physical and emotional wellness. Whether they need physical or mental health advice, assistance in a crisis, tips for managing stress or care for a specific illness or condition our helpful and experienced staff members are here to serve.

Bridgewater State University is an inclusive community dedicated to the lifelong success of all students, focused on the continuous improvement of its people, and responsible for leading innovation that benefits Southeastern Massachusetts, the commonwealth, and the world. Bridgewater’s accessible environment of teaching and learning stimulates critical thinking, pursuit of new knowledge, and deeper understanding, the cultivation of meaningful and diverse interpersonal relationships, and fostering an appreciation for global engagement, all aimed at transforming lives and improving the human condition.

Our commitment to diversity, equity, and inclusion is reflected in our institutional values, which ensure that all students are supported and succeed.

Bridgewater State University is equal employment opportunity/affirmative action employer. Members of underrepresented groups, and those committed to working in a diverse cultural environment, are strongly encouraged to apply.

Position Summary

The Administrative Assistants of the Wellness Center serve as the first point of contact for all students seeking services. The admin team prioritize customer service and active listening skills to assess the needs of our students, many of whom have not interacted with the health care system on their own. This efficient and effective team is the key to our highly successful office culture.

Position Type AFSCME Classified

Essential Duties

Statement of Duties:

1. Support the Assistant Director of the Wellness Center with budget management; prepare online purchase orders, and monitor the status of purchases, deliveries and payments.

2. Provide detailed coordination of special events coordinated by the office; reserve rooms, order food, reserve parking, arrange for signage, create invitations, flyers and nametags, maintain RSVP spreadsheets, prepare certificates, and other essential details as needed. Also, exercise independent judgment to solve problems with assigned events as they arise.

3. Maintain records of all events and programs managed by the Wellness Center for Annual report.

4. Create and manage departmental databases to support the operations of the Wellness Center.

5. Stay current on topics related to diversity, equity, inclusion and belonging and assist in creating a welcoming and inclusive environment.

6. Assist in training and support for all student employees and interns within the Wellness Center. Monitor time reporting and assist in the delivery of high quality co-curricular programming for all students and interns.

7. Maintain awareness of all Community Health and Prevention databases, policies and procedures to assist CHP team as needed.

8. Maintain oversight for international and medically complex student immunization and treatment issues. Coordinate exemption processes for students with medical or religious barriers to completion of Massachusetts requirements.

9. Perform other duties and projects as assigned.

(Full-time, AFSCME position)

TOUR OF DUTY: 8:45 a.m. to 5:00 p.m. Monday – Friday

(with Saturday and Sunday as days off).

(Subject to Change)

This is a non-essential position.

This is an AFSCME unit position and is subject to the terms of that union agreement.

We are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome, and included.

State Job Specifications are available in the Human Resources Office or on the Human Resources website -www.bridgew.edu/hr.

Required Qualifications

We are looking for equity-minded applicants who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community.

1. Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, (B) any equivalent combination of the required experience and the substitutions below.

I. An Associate’s or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.

II. An Associate’s or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.

2. Knowledge of the principles and practices of office management.

3. Ability to exercise sound judgment.

4. Ability to exercise discretion in handling confidential information.

5. Ability to communicate effectively in oral and written expression

6. Ability to analyze and determine the applicability of data, to draw conclusions and to make appropriate recommendations.

7. Ability to assemble items of information in accordance with established procedures.

8. Ability to maintain accurate records.

9. Ability to prepare general reports.

10. Ability to establish and maintain harmonious working relationships and deal tactfully with others.

Preferred Qualifications

1. Experience working in higher education.

2. Experience working with electronic medical records.

Work Environment

Bridgewater State University complies with the Americans with Disabilities Act (ADA) to provide reasonable accommodation to qualified applicants and employee with disabilities. To request a reasonable accommodation for the application process, please complete and submit this electronic form: https://cm.maxient.com/reportingform.php?BridgewaterStateUniv&layout_id=18

Special Conditions for Eligibility

Please be aware that employment at Bridgewater State University is contingent upon completion of a successful background check. Bridgewater State University is an E-Verify employer.

EEO Statement

Bridgewater State University (BSU) is an affirmative action/equal opportunity employer which actively seeks to increase the diversity of its workforce. We are dedicated to providing educational, working and living environments that value the diverse backgrounds of all people.

Salary Range $1,969.30 bi-weekly (Grade 15, Step 1)

Posting Detail Information

Posting Number S01128P

Open Date 08/14/2024

Application Review Start Date

Close Date 08/25/2024

Open Until Filled

Special Instructions to Applicants

Please note the following information is required to complete your application for this position:

* A minimum of three (3) professional reference entries in space provided on the application form.

* Resume/CV

* Cover Letter

* Equity and Inclusion Statement- a personal statement on a candidate’s past efforts to enhance diversity, equity, and inclusion. The equity and inclusion statement is an opportunity for candidates to discuss scholarship, professional skills, and demonstrable experience that would enhance the university’s efforts to promote a diverse, equitable, and inclusive community. Equity and inclusion statements will be considered as part of a transparent and comprehensive review of candidates’ application materials.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply

Required Documents

Optional Documents

Resume

Cover Letter