Job Summary
The Procurement & Contracts Specialist (IT) is the central point of contact for all Information Technology (IT) related purchasing and contract activities for the Leeds School of Business and is housed in the Learning and Teaching Solutions (LTS) technology office.
This position is responsible for IT purchasing and contract work that is distributed across multiple functional areas throughout Leeds (e.g., Salesforce team lead, server team, LTS leadership, unit administrators). The Specialist will manage and monitor the full lifecycle of IT-related transactions and contracts for Leeds, including:
- Software and SaaS tools (e.g., platform licenses, ecosystem apps)
- Database and data subscriptions for research (e.g. ~30 research databases)
- Instructional and classroom technologies (e-learning tools, exam proctoring solutions, Audio Video (AV)-related purchases)
- Hardware (laptops, desktops, peripherals) and related support services
- Infrastructure, cloud, and other IT services
The role will process and review an estimated 730–1,000 IT-related transactions each year across CU Marketplace, Office of Information Technology (OIT) billing, Pcard, Concur, and Business Expense Reimbursement, and maintains central awareness of renewal dates, contract terms, vendor performance, and policy compliance.
This position works in close partnership with Leeds Accounting & Procurement (A/P), the Accounting and Procurement Manager, the Procurement Service Center (PSC), OIT, faculty, and staff to ensure that IT purchasing is timely, compliant, cost-effective, and aligned with school and campus priorities.
Who We Are
At Leeds, we have an outstanding vantage point, and while we’re located at the foot of the Rocky Mountains, we’re not talking about the scenery. Set in the heart of Boulder, Colorado—one of the nation’s most vibrant business communities—Leeds offers unparalleled access to world-changing entrepreneurs, national research institutions and award-winning faculty!
What Your Key Responsibilities Will Be
Centralized IT Purchasing & Transaction Processing
- Serve as the primary LTS contact for all IT-related purchasing requests from Leeds units (faculty, staff, centers, programs).
- Create and process CU Marketplace requisitions Purchase Orders/Standing Purchase Orders (POs/SPOs) for IT goods and services, ensuring accurate speedtypes and account codes, appropriate approval routing, correct receiving and invoice matching.
- Coordinate with OIT for IT purchases that are routed through OIT billing to ensure alignments with campus standards and Leeds needs.
- Review IT-related Purchasing Card (Pcard), Concur, and Business Expense Reimbursement activity for allowability, appropriate documentation, policy compliance, and correct coding.
- Resolve routine purchasing issues with vendors and central offices.
IT Contract & Vendor Management
- Maintain a centralized inventory of all Leeds IT contracts (software, SaaS, services, cloud, databases, proctoring tools, etc.), including renewal dates and notice periods, license counts, user types, and units served, contract amounts and funding sources.
- Coordinate new contracts, renewals, amendments, and terminations with PSC, Campus Controller’s Office, OIT, and legal as needed.
- Support vendor selection and renewal decision-making by gathering usage, pricing, and performance information from partners and vendors.
- Assist with school-level vendor consolidation and volume-based purchasing strategies in major IT categories to reduce duplication and improve pricing.
- Ensure that IT contracts meet university and campus standards for data security, privacy, and accessibility.
Faculty Subscriptions, Research Databases, and Pcard Replacement Workflows
- Administer centralized purchasing and renewals for faculty and doctoral research databases and data subscriptions (approximately 30 resources).
- Serve as the operational hub for purchasing faculty IT subscriptions that can no longer be placed on individual Pcards due to the Pcard Issuance and Allocation Plan.
- Work with LTS and Leeds A/P to design and maintain request workflows through which faculty and staff submit IT purchasing requests.
- Track, monitor, and reconcile recurring IT subscription commitments to ensure continuity of access and to avoid unnecessary renewals.
Compliance, Analysis, and Process Improvement
- Apply university, campus, and Leeds procurement and fiscal policies to all IT purchases.
- Facilitate accessibility and security reviews through central IT.
- Support Pcard governance by contributing IT-specific insight to quarterly audits and annual fiscal reviews.
- Develop and maintain reports and dashboards highlighting IT spending by category, vendor, unit, and purchasing channel.
- Identify issues such as after-the-fact purchases, inconsistent coding, and duplicate vendors, and recommend process or policy adjustments.
Customer Service, Training, and Coordination
- Respond to IT purchasing questions from faculty and staff via email, ServiceNow, and scheduled meetings.
- Develop concise guides, checklists, FAQs, and training materials.
- Provide individual and group training sessions for faculty and staff on IT purchasing processes.
- Maintain strong, professional working relationships with faculty, staff, vendors, and central offices.
What You Should Know
This position offers a hybrid schedule with a minimum of 2-3 days on campus. Occasional evening or weekend work may be required for fiscal year-end activities or time-sensitive contract renewals.
What We Can Offer
The annual hiring range for this position is $62,400-$69,000. Relocation is available for eligible candidates.
Benefits
At the University of Colorado Boulder, we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County’s largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation.
What We Require
- Bachelor’s degree from an accredited institution in accounting, finance, business administration, information systems, public administration, or a closely related field.
- Three years of experience in procurement and contract administration supporting purchasing and vendor agreements, including contract review, renewals, and compliance.
- A combination of education and relevant experience may substitute on a year-for-year basis.
What You Will Need
- Strong attention to detail and accuracy in reviewing contracts, invoices, and financial transactions.
- Ability to interpret and apply policies, exercise professional judgment, and know when to raise questions or issues.
- Strong organizational and time-management skills; ability to manage multiple requests, timelines, and interruptions in a high-volume environment.
- Excellent written and verbal communication skills.
- Proven ability to translate complex or technical requirements into clear, practical guidance.
- Strong interpersonal and customer service skills.
- Ability to build effective working relationships with faculty, staff, vendors, and central partners.
- Ability to work both independently and as part of a collaborative team.
- Promotes creating an inclusive environment to reflect our values and vision at Leeds.
- Confident to work with a dotted line supervisory relationship.
What We Would Like You to Have
- Three or more years of experience in purchasing, accounts payable, or contract management, with responsibility for Pcard and purchase-order processing.
- Experience in a higher-education environment, preferably supporting multiple academic units or a shared services/finance center.
- Experience with one or more of the following systems (or equivalents): Marketplace, Concur Travel & Expense, Cognos/m-Fin, ServiceNow or similar ticketing tools.
- Familiarity with technology procurement, including software licensing models, SaaS/cloud service agreements, and IT security/data-protection considerations.
- Demonstrated experience explaining procurement or fiscal policies and training others on processes.
Special Instructions
To apply, please submit the following materials:
- A current resume.
- A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.
Please apply by July 21, 2026 for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.
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