Procurement Officer Specialist

Employer: Southern Illinois University at Carbondale

Location: Carbondale, Illinois, United States

Salary: Competitive Salary

Date posted: May 5, 2025

Position Type: Administrative, Business & Administrative Affairs, Other Business & Administrative Affairs, Financial Affairs, Auxiliary Services

Employment Type: Full Time

Job Details

Description

Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.

Employees at this level are experienced buyers who may perform complicated and highly specialized purchasing functions, serve as the lead worker, and/or assist the head of a purchasing program in the operation and management of the program. They work under direction from a designated supervisor in a purchasing office.

Examples of Duties

• Performs purchasing activities for complex products and services; assists user departments in preparing specifications, prepares and solicits quotations, bids and requests for proposals, makes awards, and inspects and/or monitors the testing of delivered commodities;
• uses enterprise resource planning software to organize/maintain records and/or locate inventory;
• develops purchasing analysis and reporting tools, converts vendor/contractor units and quantities to campus units and quantities automatically;
• responsible for non-regular product purchasing or unique merchandise;
• obtains required administrative and proprietary approvals for purchasing;
• supervises and/or oversees the purchasing activities of procurement staff;
• prepares contracts such as leases, purchases, and installment purchases for review; administers subsequent changes or revisions to those contracts;
• represents procurement in negotiating changes to proposed agreements when they do not conform to legal and/or university requirements;
• analyzes requests for extensions or amendments to existing contracts and makes recommendations of approval or alternative solutions to management; participates in planning and negotiating sessions with suppliers and departments;
• assists in processing contracts from which the University receives income or provides a concession to suppliers;
• investigates complaints from departments and vendors/contractors and problems arising from the procurement of commodities; determines an appropriate action to resolve vendor/contractor grievances and claims against suppliers;
• serves as an assigned buyer for the procurement of surplus property or other items procured from state and/or federal agencies;
• understands market conditions, counsels administrators and employees on general and specific purchasing policies and rules; studies internal purchasing procedures and recommends changes, if necessary;
• gathers data and develops reports, as necessary;
• assists with reviews, analysis, and participates in the development and implementation of operational policies and procedures;
• performs duties of the lower-level in this series as required;
• performs other related duties as assigned.

Qualifications

• Any one or any combination of the following, totaling two (2) years (24 months) from the categories below of which one (1) year (12 months) must be actual work experience:
• Work experience performing duties comparable to those performed at the Procurement Officer level of this series or in positions of comparable responsibility AND/OR
• College credit for course work in any field
  • 30 semester hours equals six (6) months
  • 60 semester hours or Associate's Degree equals one (1) year (12 months)
  • 90 semester hours equals two (2) years (24 months)
  • 120 semester hours or a Bachelor's Degree equals three (3) years (36 months)
  • Master Degree or higher equals four (4) years (48 months)

NOTE: Possession of a current Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO) from The Universal Public Purchasing Certification Council (UPPCC), or a current Accredited Purchasing Practitioner (APP) certificate, Certified Purchasing Manager (CPM) or Certified Professional in Supply Management (CPSM) from the Institute for Supply Management (ISM) or equivalent certifications may satisfy the above requirements.

Supplemental Information

Illinois Residency Requirement: Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position.

Tips for Completing a Civil Service Application:

1. To be eligible for the role, ensure that your application includes a complete and detailed employment history that highlights your relevant full-time and part-time work experience, including start and end dates of employment.
2. Relevant part-time work experience will count towards the qualifications for this position and will be converted to full-time equivalence to calculate the total length of experience.
3. Upload all official transcripts to meet the educational requirements. If the job description specifies a minimum number of college hours, transcripts are mandatory for the successful processing of your application.
4. Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application, unless the same proof has already been submitted in a previous application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves).
5. After the position has closed, your application and supporting materials will be reviewed to determine if you meet the minimum qualifications, including any specialty factors associated with this position. Those who qualify will move forward for Civil Service Examination/Testing.
6. Please monitor your e-mail for further information regarding your application. Emails will be generated from info@schooljobs.com.
7. For more information on Civil Service classifications, please visit the SUCSS web site at sucss.illinois.gov.

About Civil Service Examination/Testing: The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of application materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, your application will move forward for examination/testing in which you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. This score will be emailed to the email address noted on your application. After the application deadline, the names within the top three scores will be referred to the department for interview.

Sponsorship for work authorization is not available. For more information visit https://policies.siu.edu/policies/employment-non-us-citizens.php.

Southern Illinois University Carbondale is an R1 Opportunity University with a statewide economic impact of $2.7 billion dollars. We offer 200+ undergraduate degrees, minors and specializations, 79 master’s degrees, and 40 doctoral degrees. Our main campus is 1,136 acres, with additional acreage in University Farms, Touch of Nature Outdoor Education Center, and other facilities. The university is an essential part of the city of Carbondale and an important contributor to the culture of the entire region. While Carbondale includes many of the amenities of urban life, it retains its small-town flavor. Cost of living is considerably lower in the region than similar areas elsewhere, and many employees commute from nearby counties.

The Southern Illinois region is distinct from the rest of the state, boasting considerable natural beauty including the Shawnee National Forest, many state parks, national wildlife areas, and several lakes beloved for recreation. Local foods are readily available in the area, with a variety of eateries and a growing specialized food truck presence. The area is home to the Shawnee Hills Wine Trail, an official wine appellation designation. The wineries extend the cultural reach of the community, hosting live music and continual art exhibits. The campus itself is a microcosm of the area, with a lake and forest on campus, as well as traditional collegiate architecture, quad, and residential halls. Students enjoy outdoor study areas as well as specialized computer labs scattered across campus, including in the three million volume Morris Library. To learn about employee benefits, employee tuition waivers, and find resources about Carbondale and the Southern Illinois region, visit: https://jobs.siu.edu/.

SIU Carbondale is an Equal Opportunity Employer, including but not limited to disability and/or veteran status.