"Procurement/Purchasing Specialist"

Position Summary

Under minimal oversight, perform complex procurement/purchasing functions including evaluation and review of quotes and bids.

For a detailed job description for this Los Rios Classified Employees Association (White Collar) posting click here.

Typical Duties

Verify detail encumbrance output and distribute encumbered purchase orders to appropriate parties; review outstanding purchase order reports; run routine reports for analysis of aged purchase orders and determine necessary steps to complete the purchasing transaction; oversee the preparation of purchase orders, bids, quotations, and specifications; maintain vendors; input tax-reporting information and identify 1099 reportable vendors; send tax forms to new vendors; compute total cost of items purchased, and prepare and issues purchase orders to vendors; maintain list of bidders for routine commodities and services; complete invitation-to-bid forms and distribute; prepare bids and quotes from multiple vendors for comparison pricing and availability; analyze bids and make recommendations on awarding of contracts; verify bids with purchase orders; maintain specified District contract files; analyze and monitor maintenance agreements and contracts to ensure accurate equipment identification and invoicing terms; receive and process requisitions; close purchase orders as appropriate; obtain and evaluate quotations and award orders, and recommend awarding of orders; verify terminology and specifications of purchase requests; extend unit prices and follow-up on any discrepancies; assist customers in selecting merchandise; assist colleges and departments with merchandise returns; expedite and track shipments; provide assistance to college and District office staff regarding budget checking of transactions in the purchasing financial system; review budget information to ensure appropriate expenditures in accordance with California Community Colleges Budget and Accounting manual guidelines. Perform related duties as assigned.

Minimum Qualifications

EXPERIENCE:Three years of experience related to the duties of the position.

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