Procurement Specialist and Immersion Coordinator

Procurement Specialist and Immersion Coordinator

University of Colorado Anschutz Medical Campus

Department: Department of Physical Medicine and Rehabilitation - Physical Therapy

Job Title: Procurement Specialist and Immersion Coordinator

Position #: 00848064 - Requisition 39906

Job Summary:

Jobs in this career family provide general business operations of the organization or a combination of operational responsibilities covering multiple career families. Functions include institutional research, statistical analysis, policy development and review, strategic planning and broad unit business operations such as parking and transportation services, risk management, childcare services, real estate and property management, retail services or job responsibilities that combine fiscal, HR and operational management responsibilities.

Senior Professionals are responsible for exercising discretion, analytical skill, personal accountability and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying and sharing knowledge directly related to a professional field. Work is performed fully independently.

This position works in collaboration with personnel at the University of Colorado Colorado Springs (UCCS) campus and at the Anschutz Medical Campus (AMC). Responsibilities for the CU PT hybrid pathway at UCCS are to serve as the administrative staff Procurement Specialist and Immersion Coordinator. The role includes managing procurement processes and financial transactions, coordinating immersion experiences and logistics, and supporting program operations through data management and communications.

Supervision Received: Business Services Manager

Supervision Exercised: N/A

Duties:

Communication and Program Support - 20%:

• Provide comprehensive communication and coordination with students, faculty, staff, and external partners to support Hybrid PT Pathway operations and initiatives.
• Serve as a primary operational contact for program-related inquiries, ensuring timely communication, issue resolution, and dissemination of program information.

Financial Processes - 20%:

• Manage and track program-related expenditures, including monitoring budgets, processing payments, reconciling transactions, and ensuring compliance with university financial policies and procedures.
• Coordinate complex travel arrangements and reimbursement processes for faculty, staff, students, and external partners in accordance with university and state travel regulations.

Procurement and Contract Management - 20%:

• Oversee procurement processes, including sourcing supplies and equipment, coordinating with the Procurement Services Center, preparing purchasing documentation, and routing contracts for approval.
• Administer and monitor contracts and vendor relationships, including linen services and other operational agreements, ensuring accurate invoicing, inventory tracking, and service compliance.

Operations and Logistics Support - 20%:

• Assist with operational logistics, including facilities coordination, space scheduling, equipment inventory management, and supervision of student employees supporting lab and storage functions.
• Coordinate operational support for hybrid immersions, laboratory activities, and other program functions to ensure efficient and effective delivery of services.

Event Coordination and Reporting - 10%:

• Support planning and execution of Hybrid PT Pathway events and activities, including coordination with campus services, catering, logistics, room scheduling, and on-site support.

Reporting and Administrative Support - 10%:

• Generate, maintain, and analyze scheduled and ad hoc reports to support program operations, strategic planning, accreditation, and leadership decision-making.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Qualifications:

Minimum Qualifications:

• Bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution and 2 years of professional experience in administrative operations, procurement, program coordination, or a related field involving financial processes, contract management, and stakeholder communication.

Preferred Qualifications:

• Experience working in a higher education or academic health setting, preferably within a clinical or hybrid program environment.
• Demonstrated experience with procurement processes, contract management, and financial tracking within a large or complex organization.
• Proficiency with university systems and tools such as Formstack, Smartsheet, Concur, or similar workflow and reporting platforms.
• Experience coordinating events, including logistics, vendor management, and on-site execution.
• Strong organizational and project management skills with the ability to manage multiple priorities and deadlines simultaneously.

Knowledge, Skills and Abilities:

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.
• Demonstrate accuracy in all areas; able to record and report effectively
• Communicate information with discretion of confidentiality
• Ability to adjust quickly to shifting demands while retaining high-quality work
• Timely completion of work duties

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position
2. Curriculum vitae / Resume
3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Joe Palmer, joe.palmer@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by May 20, 2026.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $61,616-$78,376