Program Administrator, Jewish Studies

Position Summary

Under supervision of the director, the program administrator in Jewish Studies is responsible for all front office functions and serves as the problem-solving point person for a variety of matters. They will also supports postdoctoral fellows, faculty and serves as the face of the department to all visitors. They will coordinate many of the administrative functions for the program, its faculty and special events activities, and maintains the program website. The program administrator interacts daily with faculty, students, visitors, other university staff, and various individuals and organizations outside Rice University.

Ideal Candidate Statement

Ideal candidates should have strong verbal and written communication skills, basic knowledge of managing budgets, the ability to work well under pressure and manage multiple projects simultaneously.

Workplace Requirements

This position is exclusively on-site, necessitating all duties to be performed in-person in the program office. Per Rice policy 440, work arrangements may be subject to change.

Hiring Range: 25 - 27$/HR This is a part-time, non-exempt, benefits eligible position, approximately 20 hours per week.

Minimum Requirements

• Bachelor's Degree + May substitute additional related experience, above and beyond what is required, on an equivalent year for year basis in lieu of the education requirement
• 1 year of related professional experience (not as a student or volunteer) in office administration and event planning and execution

Skills

• Ability to learn new strategies
• Written and verbal communication skills
• Data analysis skills
• Ability to work well under pressure and manage multiple projects simultaneously.
• Good organizational and time management skills
• Knowledge of Microsoft Office suite
• Ability to work independently and as part of a team to meet expected deadlines and schedules
• Attention to detail
• Ability to develop program partnerships and funding sources
• Basic knowledge of managing budgets and developing financial plans

Preferences

• Rice University experience
• Experience working in Rice University systems, such as iO Expense and P2P modules, Esther and CourseLeaf

Essential Functions

• Administers the daily operations of the Jewish Studies program with general guidance of the Director of that program
• Plans and monitors budgets, including endowment reporting to donors through DAR
• Maintains the program's website and all social media interactions
• Plans, coordinates, and executes events, meetings, and conferences for the program
• Schedules travel and accommodations for faculty and program visitors, and reconciles all related expenses
• Provides administrative support to the program, including travel courses and faculty summer research
• Assists with student recruitment; curriculum support; and manages scholarships and fellowships
• Recommends and implements outreach plans, including communications, events, marketing, conferences, etc.
• OwlConnect/BBIS: maintains mailing lists, email lists, and runs bimonthly giving reports
• Branches (newsletter): solicits, compiles and edits all pieces, and manages distribution
• Jewish Studies Student Association: works with student board, coordinates events and publicity, assists with registration, and all admin and support duties
• Performs all other duties as assigned

Additional Functions

• Processes faculty reimbursements
• Processes travel reimbursements and honoraria for guest speakers
• Supervises student assistants.

All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.

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