Program Associate, NSFP & FSL - UBA/Student Affairs

Department: University Business Administration - Division of Student Affairs - New Student & Family Program and Fraternity & Sorority Life

Responsibilities

Responsible for providing transactional financial and administrative support for the New Student and Family Program (NSFP) and Fraternity and Sorority Life (FSL).

• Provides fiscal support for both FSL & NSFP including entering requisitions, proxying purchasing cards, reviewing incoming invoices, and ensuring payment of all outstanding invoices. Assists the FSL & NSFP Business Manager in performing fiscal accounting for the Departments, including reconciling, and monitoring all FSL & NSFP budgets. Serves as PCard Proxy and completes weekly and monthly purchasing card reconciliation processes. Serves as both FSL & NSFP Contract Manager. Provides support and processes all contracts for both departments. Processes internal requisitions and purchase orders. Creates invoices for FSL & NSFP auxiliary budgets. Maintains FSL scholarship processes for Foundation projects.
• Coordinates departmental human resource functions for both FSL & NSFP Departments including hiring, personnel actions, terminations, and transfers. Ensures all hiring documents are complete and accurate. Responsible for reviewing and verifying active appointment reports, submitting cases to HR as needed, monitors time and leave for approvals, and payroll cost center reports. Serves as a FACET Rep.
• Oversees general office operations for NSFP including coordinating maintenance and repairs of space and equipment. Manages office supply inventory and orders supplies as needed. Serves as the departmental Property Custodian and Key Manager. Provides front desk coverage as needed. Provides recommendations on office operational needs to include equipment, workflow, staffing, and materials. Assists NSFP and FSL leadership with special projects as assigned.
• Serves as the Travel Representative for both FSL & NSFP Departments. Serves as travel delegate for Concur in preparing travel requests, expense reports, and may assist with travel arrangements.

Qualifications

A high school diploma or equivalent and four years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)

Preferred Qualifications

The ideal candidate will possess excellent customer service skills, proficiency in Microsoft Office Suite, and experience working in a professional office environment. They will demonstrate strong communication and organizational abilities, attention to detail, and a professional approach to supporting daily operations.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about Florida State University and our campuses.

Anticipated Salary Range

Starting in the mid $30,000's to $40,000's, commensurate with education and experience.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our FSU Total Compensation Calculator to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply through the FSU Careers site (jobs.fsu.edu). If you are a current FSU employee, apply through myFSU Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for Veterans’ Preference eligibility requirements and Veterans’ Preference required documentation (PDF), or call FSU Human Resources at (850) 644-6034.

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.

Organization

Working at Florida State University

One of the nation's elite research universities, Florida State University — with the Carnegie Foundation's highest designation, Doctoral/Research University-Extensive — offers a distinctive academic environment built on its cherished values and unique heritage, welcoming campus on the oldest continuous site of higher education in Florida, championship athletics, and prime location in the heart of the state capital.

Combining traditional strength in the arts and humanities with recognized leadership in the sciences, Florida State University provides unmatched opportunities for students and faculty through challenging academics, cultural discovery and community interaction.

Underlying and supporting the educational experience at Florida State University is the development of new generations of citizen leaders, based on the concepts inscribed in our seal: Vires, Artes, Mores — Strength, Skill and Character.

Epitomized by recently named Rhodes Scholars Garrett Johnson and Myron Rolle — elite athletes and scholars committed to public service — and Joseph O'Shea — a campus and community leader as well as a top scholar — Florida State's 40,000 students are dedicated to academic excellence and providing leadership in our complex world.

Florida State University's 16 colleges offer more than 275 undergraduate, graduate, doctoral, professional and specialist degree programs, including medicine and law, covering a broad array of disciplines critical to society today. Each year the University awards over 2,000 graduate and professional degrees.

With its impressive breadth of leading graduate, professional and undergraduate programs, Florida State University is a demanding, intellectually stimulating, yet warm and caring environment for students and faculty. Recognized nationally for its commitment to diversity, Florida State University is a national leader in the number of doctorates awarded to African-American students and in the graduation rate of African-American undergraduates. Its College of Medicine and College of Law are ranked in the nation's Top 10 for Hispanic students.

Florida State University's arts programs — dance, film, music and theatre — rank among the finest in the world, offering an arts education comparable to leading conservatories. Its creative writing program is ranked among the nation's best and is home to the most consistently honored and published student body in the United States. Florida State is responsible for governance of the John and Mable Ringling Museum of Art and associated arts programs, one of the largest museum/university complexes in the nation.

Other programs consistently included in the top public university list include physics, chemistry, political science, psychology, criminology, public administration, library science, information, human sciences, business and law.

At the Ph.D. level, interdisciplinary programs draw on notable research faculty strengths that transcend the traditional disciplines, including neuroscience, molecular biophysics, computational science, materials science and research at the National High Magnetic Field Laboratory—home to the world's most powerful magnets.