Program Coordinator, Annenberg Public Policy Center

Job Description Summary

The Annenberg Public Policy Center (APPC) is seeking a versatile, motivated Program Coordinator with excellent writing and communication skills to work on a variety of writing, media, research, and communication projects. The position will report to the APPC Director of Finance but support several different roles and units within APPC, including assisting: the APPC Director with reports, presentations, and archiving; the APPC Director of Events and Facilities with APPC events; the APPC Director of Communications with web content, graphics and social media outreach; and APPC division and institute directors with academic research projects as needed. The Coordinator must be detail-oriented and adept at juggling projects.

About APPC: A premier communication policy center founded in 1993 by Ambassadors Walter and Leonore Annenberg, APPC's mission is producing "research and engagement that matter" through cutting-edge communication science and by increasing the impact of communication scholarship to improve public well-being. APPC's work is carried out by three research divisions (Communication Science, Institutions of Democracy, Climate Communication); three institutes (Annenberg Health and Risk Communication Institute, Leonore Annenberg Institute for Civics (LAIC), Science of Science Communication Institute); a center focused on collaborative work and post-doctoral fellowships (Annenberg Center for Advanced Study in Communication); and a media project (FactCheck.org).

Job Description

Job Responsibilities:

Under the direction of the APPC Director and APPC Director of Finance:

• Writing annual and semi-annual reports of APPC activities for internal and external audiences.
• Creating presentation materials for APPC Director presentations (agenda, slide decks, video compilations).
• Filing materials in and retrieving materials from APPC archives.

Under direction of APPC Director of Communication:

• Updating APPC website, writing website news posts, including obtaining and editing art.
• Helping to manage social media accounts.
• Updating databases of contacts and helping to track media coverage.
• Developing thumbnail graphics and video clips for news releases and social media.

Under direction of APPC Director of Events and Facilities and division/institute directors:

• Assisting in planning and carrying out all APPC events including virtual and in-person lectures, staff gatherings, on-site and off-site academic meetings and conferences. Assist with creating and sending invitations, managing RSVPs, arranging catering and AV support, drafting show flows, agenda, and printed materials, creating and managing webinars and Zoom meetings for virtual events, staffing event registration tables, answering event guest questions before and after events by email.
• Coordinating APPC-Annenberg Foundation Trust at Sunnylands retreats including retreats of federal court judges under supervision of the LAIC director and National Academy of Sciences retreats under direction of the Science of Science Communication Institute director.

As time allows, and under the direction of various APPC division and institute directors:

• Assisting with ad hoc research projects.
• Assisting with manuscript preparations, including citations and footnotes.

Position Length

This is a three-year, term-limited position through June 30, 2029, with extension contingent on funding and other factors.

Qualifications:

• A Bachelor's Degree and 2 year to 3 years of experience or the equivalent combination of education and experience is required.
• Coursework in communication preferred.
• Excellent writing and communication skills needed, including both promotional and professional business writing contexts.
• Experience with Excel and PowerPoint and additional presentation tools preferred.
• Experience with Photoshop, Canva and other editing tools including video editing tools is also desirable.
• Social media campaign experience desirable.
• Office administrative assistance experience helpful.
• Academic research and academic writing/citation experience helpful.
• Attention to detail and ability to manage and prioritize multiple tasks essential.

Application instructions:

Required Documents:

• Resume
• Writing sample(s)
• Cover Letter (which may include links to blog posts, PowerPoint presentations, video work, and/or other relevant materials)

Job Location - City, State

Philadelphia, Pennsylvania
Hybrid Eligible - This position is eligible for a hybrid work schedule with a work week that is divided between working onsite and working remotely.

Department / School

Annenberg School for Communication

Pay Range

$23.80 - $33.00 Hourly Rate