Program Coordinator

coordination of departmental initiatives and activities.

Essential Duties and Responsibilities

Office Operations and Administrative Support

• Provide administrative and operational support for departmental or organizational activities and daily operations.
• Coordinate administrative workflows, records management processes, filing systems, and document distribution activities.
• Respond to general inquiries, route communications appropriately, and assist internal and external stakeholders as needed.
• Maintain schedules, calendars, meeting logistics, conference room reservations, and shared operational resources.
• Perform administrative support duties including document preparation, proofreading, data entry, copying, and supply inventory coordination.
• Maintain confidentiality and exercise discretion when handling sensitive information and materials.

Correspondence Coordination

• Draft, format, and coordinate routine correspondence, communications, reports, and related documentation.
• Maintain tracking logs, templates, records, and workflow documentation to support operational efficiency and communication processes.
• Coordinate routing and administrative processing of documents, approvals, and related materials.
• Support communication and coordination activities across departments, programs, and stakeholder groups.

Meeting, Event, and Logistics Coordination

• Coordinate logistics for meetings, events, workshops, programs, and departmental activities, including scheduling, materials preparation, attendance coordination, and facility arrangements.
• Support travel arrangements, itineraries, registrations, and related logistical coordination activities as assigned.
• Coordinate with internal departments and external vendors to support operational and event-related needs.
• Assist with preparation and distribution of meeting materials, presentations, agendas, and communication documents.

Financial and Procurement Support

• Assist with purchase requisitions, invoices, expense tracking, procurement activities, and administrative financial processes.
• Monitor office or program supply inventory and coordinate purchasing and replenishment activities as needed.
• Track and follow up on operational, financial, and administrative documentation to support departmental activities.
• Support special projects, program initiatives, and operational assignments as needed.

Required Qualifications

• High school diploma or GED required; bachelor's degree preferred.
• Minimum of three to four years of progressive administrative experience supporting a senior executive in a fast-paced environment, or an equivalent combination of education and experience.
• Prior experience in higher education administration preferred.

Knowledge, Skills, and Abilities

• Strong customer service and interpersonal skills with the ability to communicate effectively with diverse stakeholders.
• Excellent written and verbal communication skills, including proofreading and professional correspondence drafting.
• Strong organizational skills with the ability to manage multiple priorities and deadlines with accuracy and attention to detail.
• Ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with discretion.
• Demonstrated initiative and ability to work independently in a fast-paced environment.
• Ability to adapt to changing priorities and maintain professionalism under pressure.
• Proficiency with Microsoft Office Suite and administrative support systems.
• Strong collaboration and relationship-building skills.
• Willingness to occasionally work extended hours in support of presidential events and activities.

Preferred Qualifications

• Bachelor's degree from an accredited college or university in Business Administration, Communications, Public Administration, or a related field preferred.
• Experience supporting senior leadership or executive-level operations within higher education, nonprofit, government, or similarly complex organizations preferred.
• Experience coordinating executive correspondence, travel logistics, meetings, or special events in a fast-paced professional environment preferred.

Certifications, Licenses, Restrictions

None.

Physical Demands

While performing the duties of this job, the employee is regularly required to: talk, walk, hear, sit, use hands to handle office supplies, operate computer and other office equipment. The employee is frequently required to: reach with hands and arms and stand. The employee is occasionally required to: climb, and lift and/or move up to 15 pounds. Specific vision abilities required by this job the ability to adjust focus.

Full Time/Part Time

Full-time

Posting Number

SC0926P

Open Until Filled

No

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