Posting Details
Position Information
Job Title
Program Coordinator, College of Arts and Sciences
Posting Number
S1715P
Pay Range
Compensation for this position is expected to range between
$26.00 and $28.84 per hour, in alignment with what California
Baptist University ( CBU ) reasonably anticipates paying for this
role. The final rate may vary depending on the candidate’s
qualifications, experience, and prevailing market conditions. In
addition to competitive wages, CBU provides a comprehensive and
generous
benefits package
to eligible employees.
Position Summary Information
Summary
The
Program Coordinator, College of Arts and Sciences role
provides comprehensive administrative and programmatic support to
the College of Arts and Sciences, serving as a primary liaison
among students, alumni, faculty, staff, and community partners.
Promotes student success by facilitating access to academic,
co-curricular, and community engagement opportunities that enhance
learning, professional development, and student involvement.
Coordinates programs, events, and initiatives that strengthen
relationships with internal and external stakeholders and support
the College’s mission and strategic goals.
Essential Duties and Responsibilities
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.
Other duties may be assigned.
1. Collaborate with faculty and campus departments to develop,
coordinate, and support programs and initiatives that enhance
student recruitment, retention, engagement, and overall
success.
2. Serve as a liaison between the College and alumni, donors,
community organizations, industry partners, and other external
stakeholders.
3. Plan, coordinate, and execute events, programs, and outreach
activities that foster meaningful relationships with current
students, alumni, and community partners.
4. Maintain and update records, databases, and reports related to
student achievements, alumni accomplishments, and program
outcomes.
5. Develop and distribute communications to alumni and other
stakeholders regarding College initiatives, events, achievements,
and opportunities for engagement.
6. Maintain records, correspondence, and documentation related to
existing Memoranda of Understanding (MOUs) and partnership
agreements, while cultivating relationships that may lead to new
collaborative opportunities.
7. Promote the College, its programs, and its activities through
marketing, digital communications, social media, and other outreach
channels.
8. Partner with the University Career Center and academic
departments to connect students with internship, career,
networking, and professional development opportunities.
9. Assist students in meeting requirements and preparing for
experiential learning opportunities, including internships, job
shadowing, research experiences, and community engagement
activities.
10. Promote and facilitate student participation in scholarships,
undergraduate research, study abroad, service-learning, and other
high-impact educational experiences.
11. Provide administrative and operational support for Community
and Global Engagement programs, initiatives, and activities.
12. Track, maintain, and prepare reports on Community and Global
Engagement participation, outcomes, and related metrics.
13. Respond to and assist with a variety of student needs by
providing information, resources, referrals, and support
services.
14. Compose, prepare, and maintain confidential correspondence,
reports, records, and other complex documents with accuracy and
professionalism.
15. Represent California Baptist University and the College of Arts
and Sciences in a professional, positive, and service-oriented
manner.
16. Perform other duties and responsibilities as assigned in
support of the mission, goals, and strategic initiatives of the
College of Arts and Sciences.
Supervisory Responsibilities
This position has no supervisory responsibilities.
Other Knowledge Skills and Abilities
OTHER SKILLS AND ABILITIES : To perform this position
successfully, an individual must be able to effectively carry out
all essential duties. The following requirements outline the
knowledge, skills, and abilities needed for the role:
- Demonstrated commitment to living out and upholding the
University’s Christ‑centered mission and values.
Proficiency in the use of personal computers, Microsoft Office
Suite, database systems, and other job-related software
applications.
Strong knowledge of business English, grammar, punctuation, and
basic mathematical principles, as well as general office practices,
procedures, and administrative operations.
Ability to read, interpret, and prepare correspondence,
reports, policies, and other documents appropriate to the
responsibilities of the position.
Ability to collect, analyze, and compile data and prepare
accurate reports and presentations.
Excellent interpersonal, written, and verbal communication
skills, with the ability to build and maintain effective working
relationships with students, faculty, staff, alumni, and external
partners.
Strong organizational, planning, and time-management skills,
with exceptional attention to detail and the ability to manage
multiple priorities simultaneously.
Ability to exercise sound judgment and maintain confidentiality
when handling sensitive or proprietary information.
Professional customer service skills, including excellent
telephone and email etiquette.
Ability to coordinate, organize, and manage meetings, events,
programs, and special projects.
Knowledge of budgeting practices, expenditure tracking, and
financial recordkeeping procedures.
Ability to make independent administrative and procedural
decisions consistent with established policies and guidelines.
Ability to evaluate processes and procedures, identify
opportunities for improvement, and assist in implementing effective
solutions and best practices.
Strong writing, editing, and proofreading skills, with the
ability to create clear, accurate, and professional communications
and materials.
Working knowledge of general accounting and financial
management principles.
Ability to develop, maintain, and manage records management
systems and documentation processes.
Ability to effectively address and resolve concerns, inquiries,
and service-related issues in a professional and timely
manner.
Strong analytical and problem-solving skills, including the
ability to investigate issues, evaluate information, and make
well-reasoned recommendations.
Ability to work independently and collaboratively in a
fast-paced environment while maintaining a high level of
professionalism and service.
PHYSICAL DEMANDS : The physical demands described here are
representative of those that must be met by an employee to
successfully perform the essential functions of this position.
Reasonable accommodations may be made to enable qualified
individuals with disabilities to perform the essential
functions.
While performing the duties of this position, the employee is
regularly required to sit, stand, walk, speak, hear, and use hands
and fingers to operate a computer, telephone, and other standard
office equipment. The employee must possess sufficient manual
dexterity to perform routine office tasks and visual acuity to read
documents, analyze data, and work on a computer screen for extended
periods. The position also requires the ability to communicate
effectively in person, virtually, and by telephone.
Occasionally, the employee may be required to lift, carry, push, or
move materials weighing up to 15 pounds and assist with the setup
and coordination of meetings, events, and program-related
activities.
WORK ENVIRONMENT : The work environment characteristics
described here are representative of those an employee encounters
while performing the essential functions of this position.
Work is primarily performed in a professional office setting with
moderate noise levels typical of an academic environment. The
position may require attendance at on-campus events, meetings, and
community engagement activities, occasionally outside of normal
business hours. The employee may interact frequently with students,
faculty, staff, alumni, donors, and external partners. The work
environment involves minimal exposure to physical hazards and is
generally consistent with standard administrative and higher
education office settings.
Education and/or Experience
Bachelor’s degree from an accredited four-year college or
university, preferably in Higher Education, Business
Administration, Communications, Public Relations, or a related
field; and two to three years of progressively responsible
experience in program coordination, student services, higher
education administration, community engagement, or a related area;
or an equivalent combination of education, training, and
experience.
Posting Detail Information
Open Date
Remove from Web
Open Until Filled
Special Instructions to Applicants
Nondiscrimination Statement
State and Federal law permit California Baptist University to
discriminate on the basis of religion in order to fulfill its
purpose. The University does not discriminate contrary to either
State or Federal law.
Quick Link to Posting
https://jobs.calbaptist.edu/postings/10395
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Are you a Christian?
- * Do you attend church regularly?
- If no, please explain (required):
(Open Ended Question)
- * Are you both familiar with and not in conflict with the
fundamental doctrines and practices of the California Southern
Baptist Convention as stated in the Baptist Faith and Message dated
June 14, 2000? (Please see above link for more information)
- Yes (I am familiar and not in conflict)
- No (I am in conflict or not familiar)
Applicant Documents
Required Documents
- Resume
- Cover Letter
- Letter of Reference 1
Optional Documents
- Letter of Reference 2
- Other Document
