Program Coordinator

Join Swinburne University of Technology in the Strategy and Transformation Delivery Management Office (DMO)

• Full-time, ongoing position based at our Hawthorn campus (hybrid working) 
• HEW 8 salary + 17% superannuation and staff benefits 

About the Role 

We have an exciting opportunity for an experienced Program Coordinator to join Swinburne’s Delivery Management Office (DMO). Working closely with the Ad Astra Program Manager, this role supports the delivery of initiatives across the Ad Astra 2030 portfolio by providing strong coordination, reporting and governance.

You will be responsible for coordinating integrated program schedules, milestones, dependencies and delivery plans to support effective program execution. The position acts as a central coordination point across program, project and business stakeholders, ensuring alignment, timely decision making and clear visibility of progress across the portfolio.

Deliver high quality program and portfolio reporting and dashboards, support governance through effective meeting materials and action tracking, and maintain program level risk, issue and dependency registers. The role also supports financial and resource coordination, ensures accurate data in enterprise PPM systems, and drives continuous improvement in reporting, governance and delivery practices.

About You 

You are an experienced program or PMO professional who thrives in complex environments and brings strong organisational, stakeholder and analytical skills. To be successful, you will have:

• Experience in a PMO, program coordination or project support role 
• Demonstrated capability in developing schedules, producing program-level reporting and managing risks and issues 
• Strong understanding of program delivery, governance and reporting frameworks 
• High proficiency in Microsoft Office (Excel, PowerPoint, Project); experience with PPM tools is desirable 
• Excellent attention to detail, communication and stakeholder engagement skills 
• A proactive, collaborative and solutions-focused approach 

Qualifications 

• An equivalent combination of relevant experience and/or education and training 
• A valid Working with Children Check (or the ability to obtain one prior to commencement) 

About Swinburne University of Technology 

Swinburne’s strategy draws upon our understanding of future challenges. We choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship. We are committed to a differentiated university proposition in education and research.

Our Ad Astra strategy is the cornerstone of Swinburne’s bold ambition to lead globally in technology-driven education and research. This strategy positions us to create transformative solutions, empower learners, and partner with industry to thrive in an ever-changing world.  

What We Offer You!

• Work your way with flexible working arrangements, including hybrid options and generous parental leave to support a balanced lifestyle. 
• Exclusive staff discounts, including discounted Medibank health insurance, 50% off Swinburne courses and other partner offers.
• Swinburne offers 17% super and salary packaging options, including car leasing and extra super contributions.

Want to learn more? Head over to our benefits page!

To Apply 

Please submit your CV and cover letter addressing the Key Selection Criteria and your suitability for this position.

To review the Position Description and to apply, please scroll down to the bottom of the page.

If you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to Swinburne’s Jobs website to access the Position Description at the bottom of the page. 

Please Note: Appointment to this position is subject to passing a Working with Children Check.

If you are experiencing technical difficulties with your application, please contact the Talent Acquisition team at talentacquisition@swin.edu.au 

Applications Close: Thursday 9th April 2026 11:00pm 

Swinburne offers flexible working options contained in our leave and parenting/carer policies to support work-life balance. 

Diversity, Equity and Inclusion 

Swinburne has become a world-class university, driving social and economic impacts through science, technology, and innovation. As a dual-sector university, our vision is for people and technology working together to build a better world.

Central to our vision is our commitment to diversity, equity, and inclusion. We pride ourselves on being an equal opportunity employer focused on attracting, retaining, and developing great talent. We work to remove barriers related to gender identity, culture, ethnicity, sexual orientation, disability, and age.

We strongly encourage applicants from diverse Aboriginal and Torres Strait Islander communities. Our Moondani Toombadool Centre leads our Indigenous education and culture at Swinburne, guided by community wisdom and leadership.

We support applicants with disabilities. Adjustments can be requested at any time during the recruitment process. For Reasonable Adjustment requests, including accessible formats for the PD, application form or any other document, please contact DCR@swin.edu.au or call +61 3 9214 3550. 

Please note the above number and DCR email address are for disability or reasonable adjustments queries only. General enquiries about the role can be sent to the Talent Acquisition team at talentacquisition@swin.edu.au (general enquiries will not be answered by phone). 

Victoria’s Commitment to Action: Improving international student employment outcomes.

As a signatory to Victoria’s Commitment to Action, Swinburne seeks to remove barriers to international graduate employment. We welcome and encourage applications from international graduates.  

As a Circle Back Initiative Employer, we commit to responding to every applicant.

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