Program Coordinator I

Job Description Summary / TWC Summary

Under general supervision develops and coordinates activities relative to the administrative and business operations of the department. Proficiency in Microsoft Office Professional, Office 365, or similar applications e.g. outlook, word, excel, PowerPoint, and Adobe.

This is a Grant Funded position.

Essential Duties Summary

• Answers routine questions concerning program activities and operations. Screens and directs telephone calls and visitors to appropriate person(s). Takes messages as necessary.
• Types and edits routine correspondence, reports and other documents from rough draft to provide final typewritten copy for review and signature.
• Coordinates and arranges meetings, community-based work group sessions, luncheons, seminars, conferences, and travel plans. Prepares meeting agendas, reserves rooms and facilities, and distributes minutes of meetings when required.
• Organizes and maintains file system. Files correspondence, materials and other records for future reference according to established file retention schedule and procedures.
• Sorts and distributes incoming mail. Prepares outgoing mail and correspondence, including e-mail and faxes.
• Assists with the coordination and tracking of pending assignments or requests for information from internal and external contacts.
• Verifies information or records and ensures accuracy and completeness.
• Ensure day to day operations of the MHREACH Program.
• Maintains MHREACH Program website and social media platforms.
• Makes copies of correspondence or other printed materials and operates a variety of standard office equipment.
• Orders and maintains supplies and arranges for equipment maintenance and repair.
• Collects and compiles data for various reports prepared by others.
• Report directly to the MHREACH Program Director to support MHREACH Program and community engagement related programs.
• Works closely with MHREACH Program Director and other key personnel to prepare reports and deliverables to funding agency.
• May give advice to other, less experienced positions or provide technical leadership to job classifications performing similar work.
• Performs other job-related duties as assigned.

Financial (~35%)

• Orders and maintains supplies and outreach materials for the MHREACH Program
• Tracks MHREACH Program expenditure.

Health promotions, Community Engagement, and Outreach (~15%)

• Cultivate and maintains relationships to MHREACH program leaders and community partners
• Provides health equity related services to individuals living in communities that will benefit from HIV prevention services
• Prepare materials, set-up, plans, implements, and participates in outreach events, seminars, conferences, and networking activities
• Serves as direct contact for the community by phone, email or website inquiry for all MHREACH programming.