"Program Coordinator, Translational Research Office (TReO) (College of Medicine-Phoenix)"

The College of Medicine-Phoenix - Translational Research Office (TReO) is seeking a Program Coordinator to assist in the administration, oversight, and support of the growing medical education research programs. The incumbent will report to the Director of Research Education, to provide day-to-day operational and regulatory support for the research initiatives to ensure successful implementation of and adherence to research protocols and milestones regarding planning, administration, timeline management, coordination, data collection, and reporting.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

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Duties & Responsibilities

Implementation & Coordination

• Contribute to the execution of daily operations supporting the activities within undergraduate medical education research.
• Ensure timely and efficient implementation of projects, including ad hoc initiatives and those of varying complexity.
• Ensure quality and timely submission of data and tracking deliverables.
• Provide administrative support to the Certificate of Distinction (COD) Research Director and Scholarly Projects Director.
• Build and maintain mentor-mentee databases, specialty projects, etc.
• Facilitate organization and engagement in research fairs, research week, and related events.
• Coordinate the key activities within the scope of medical student research, including organizing, scheduling meetings, tracking, and managing the research groups and database of the Certificate of Distinction (COD) in Research, Scholarly Projects, and any other learner research activities.

Grant Compliance & Reporting

• Implement and monitor adherence to grant regulations and reporting obligations.
• Prepare and submit timely and accurate reports to the grantor.
• Prepare a final project report and close out the grant.
• Serve as liaison with grantors, project team members, and other stakeholders.
• Ensure all project deliverables are completed and all grant requirements are met.

Financial & Data Management

• Maintenance and reporting of departmental study portfolio.
• Data management and acquisitions.
• Tracking grant expenditures and ensuring they comply with the grant agreement.
• Managing the project budget and working with DO/DA and SPM for needed adjustments.
• Processes Purchases & bill pay (p-card documentation, DV's etc).

Knowledge, Skill, and Abilities

• Demonstrated ability to effectively communicate technical information to audiences of varying understanding.
• Ability to work proactively and efficiently both independently and as part of a team.
• Strength with analytical tasks.
• Strong working knowledge of Excel and other Microsoft Office software.
• Excellent written and verbal communication skills.
• Knowledge of policies and requirements of various funding agencies (e.g. NIH, HRSA).
• Demonstrated ability to interact professionally and effectively.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience.

Preferred Qualifications

• PMP or other lean process certifications.
• Experience with development, coordination, and submission of applications for funding from private, federal, and state sources.
• Experience working with investigators, sponsors, and cross-functional teams.

FLSA: Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Academic Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $53,039-$66,299

Compensation Type: salary at 1.0 full-time equivalency (FTE)

Grade: 7

Career Stream and Level: PC2

Job Family: Med Education Prgm

Job Function: Academic Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Documents Needed to Apply: Resume and Cover Letter

Special Instructions to Applicant: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission. Letter of Interest: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).