Exemption: Exempt
WORK SCHEDULE (CHOOSE ONE):
Work Schedule: Hybrid work arrangement
BUDGETED SALARY: $90,293 - $112,203
SCHOOL/UNIT DESCRIPTION:
The Institute for Human-Centered Artificial Intelligence (HAI) is a newly merged institute that is rapidly growing within the Dean of Research. As an independent research institute, HAI's mission is to advance AI research, education, policy, and practice to improve the human condition. The research programming at the HAI works to foster interdisciplinary research and elevate that work to a global audience through grant programming, convenings, fellowships and more.
POSITION SUMMARY:
HAI is hiring a Program Manager, Executive education to administer the day-to-day operations of its portfolio of executive education programs. Reporting to the Senior Manager, Executive Education, this position administers a portfolio of executive education programs and manages operations and logistics for all executive education programs. The role manages meeting setup, calendaring, catering, and event logistics across the portfolio; administers client intake and program building meetings; coordinates with program faculty director and faculty/guest speakers, vendors, and partner organizations; supports in facilitating executive education programs; and works closely with HAI's Communications, Finance, Policy, and HR teams. The ideal candidate is highly organized, comfortable juggling multiple overlapping program calendars, has strong communication skills, and exercises sound judgment in day-to-day operational decisions under general supervision.
We are hiring one (1) full time (100% FTE) fixed-term position for two (2) years, renewable based on programmatic need and funding.
PREFERRED/DESIRED QUALIFICATIONS:
- 1-3 years of experience hosting and facilitating educational programs for adult and professional audiences
- 1-3 years of experience developing and managing project plans for educational events
- Prior experience managing the event planning process from inception to execution
- Prior experience managing communication between event stakeholders, including clients, faculty, event participants and vendors
Core Duties:
- Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.
- Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
- Analyze and interpret policies; develop, revise and implement procedures for program or function.
- Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.
- Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.
- May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.
- May direct staff to perform various tasks and assignments. May also supervise staff.
Minimum Education and Experience
Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.
Knowledge, Skills and Abilities:
- Demonstrated ability to prioritize own work and multi-task.
- Demonstrated excellent organizational skills.
- Demonstrated ability to take initiative and ownership of projects.
- Ability to communicate effectively both orally and in writing.
- Ability to routinely and independently exercise sound judgment in making decisions.
- Demonstrated experience working independently and as part of a team.
- Relevant subject matter knowledge.
- Ability to direct the work of others, for jobs requiring supervision.