"Program Manager, Gruber Foundation"

Overview

The Program Manager will ensure that Foundation stakeholders such as Directors, Selection Advisory Board members, Gruber Prize recipients, Prize nominators, affiliate organization leaders and staff, internal Yale colleagues, receive high quality administrative support in a manner compliant with Gruber and - where applicable - University policies and procedures, and marshals and leverages available resources (financial or otherwise) to help advance the Foundation’s mission. The Program Manager requires well-developed managerial, decision-making, planning, organizational, problem-resolution, and leadership skills as well as excellent written and oral communication skills, with the ability to adapt communication styles and negotiate skillfully to address the needs of individuals at all levels. The position requires reliability and a proven ability to manage time and resources effectively, measure and monitor progress, and redirect efforts as needed. Applicants should have proven ability in high-level event plan.

Required Skills and Abilities

1. Excellent oral and written communication skills, including the ability to create engaging content and manage digital and print communications.
2. Demonstrated ability in program and project management, including managing budgets, schedules, and resources effectively.
3. Strong organizational skills, with the ability to manage multiple tasks and priorities in a fast-paced environment.
4. Proven ability to work independently and collaboratively within a team, demonstrating flexibility and adaptability.
5. Proficiency in Microsoft Office Suite and data management tools, with the ability to analyze and present data accurately.

Preferred Skills and Abilities

1. Advanced degree in a related field such as public health, social sciences, or management.
2. Experience in strategic planning, quality improvement initiatives, and stakeholder engagement.
3. Familiarity with academic and research environments, including project management and grant writing.
4. Knowledge and experience with diversity, equity, and inclusion practices in institutional settings.
5. Proven experience in budget management and financial planning, with the ability to develop and implement sustainability plans.

Principal Responsibilities

1. Oversees the advancement and growth of the program. Gives direction and leadership supporting the philosophy, mission, strategy, and annual goals and objectives. Assumes primary accountability for disseminating and publishing all program information to create public awareness and support of the program.
2. Works closely with leadership, internal and external colleagues, and community residents to further develop and implement strategic plans.
3. Identifies, solicits, and cultivates community partnerships and collaborations to assist in the development and growth of the program. Develops the metrics to identify and measure the success of the program. Responsible for measurements of grant success and related evaluation.
4. Assists in identifying and evaluating potential future funding sources, and contributes to the submission of grants and contracts supporting the program, including the annual submission and writing of all content areas and budgetary sections of grant applications. Develops and manages the program’s operating budget.
5. Develops the administrative infrastructure of the program. Manages human resource and administrative functions of the program, including staffing and hiring, supervision, performance development, counseling and discipline, if warranted. Oversees and manages information systems, facilities, and space needs.
6. Investigates, identifies, implements, and oversees the maintenance of systems to gather, track, and report information to support the initiatives of the program. Tracks all program activities and regularly informs leadership of progress on each initiative. Recommends structural or programmatic adjustments, changes or additions based on full knowledge of missions, goals, and objectives.
7. Initiates, designs, and manages the compilation of program communications; identifying outreach potential, and promoting philanthropic and collaborative support of the program. Contributes to the development and assists in the management of content on the program’s website and monitors all changes and additions to the editorial content.
8. May perform other duties as assigned.

Required Education and Experience

Bachelor's degree in a related field and four years of related experience or an equivalent combination of education and experience.