"Project Coordinator"

OFFICE OF TRANSFORMATION AND IMPROVEMENT | TE TARI WHAKAUMU ME TE WHAKAPAI AKE
OPERATIONS DIVISION | TE WĀHAKA WHAKAHAERE

• Nationally acclaimed project management practices, with skills taught on the job.
• Open to flexible work arrangements - achieve a true work/life balance.
• Great people and a collaborative culture.

Mō te tīma/About our team

Transformation and Improvement enable the University’s success by maturing its capability in strategic programme delivery and business process management. We make sure we do the right projects and that those projects are done right.

Change, innovation, and improvement are our focus. We help the University community to work and study in an excellent organisation.

Te mahi/The role

We’re looking for two project coordinators to join the Transformation and Improvement team. Working within the Learning Management System (LMS) Project to coordinate activities and tracking, monitoring and reporting on progress. You will have a critical role in ensuring the successful delivery of a strategic University project.

Responsibilities include:

• Actively monitoring aspects of project progress, proactively addressing any potential risks and issues that may arise during the project lifecycle.
• Providing oversight of budgeting and/or forecasting activities.
• Collaborating with project teams to ensure project workstreams are delivered on time.
• Assisting in solving problems that may occur and playing a part in tasks that lead to project completion.
• Managing project management tools and software, updating and maintaining project information throughout the project lifecycle.
• Scheduling and coordinating project meetings, capturing actions, and updating project management software to ensure clear and organised records.
• Providing administrative support to the project manager and team.

Kā pūkeka me kā wheako/Your skills and experience

We're looking for people who are proactive, can work autonomously and are passionate about projects.

You will be comfortable taking initiative, working closely with diverse project teams and partners across the University.

• Well-organised with the ability to multitask and prioritise.
• Proven ability to work with budgets and schedules.
• Strong problem-solving and analytical skills.
• Excellent communication and interpersonal skills.
• Strong administrative background with high attention to detail.

Pūroko/Further details

This is a full-time (37.5 hours per week), 12 month fixed-term position, located in Dunedin.

The appointments range for this role is $69,931 to $74,609, Top of Range $80,285.

We offer a competitive salary, 5 weeks’ annual leave, a 6.75% superannuation scheme, and the ability to achieve real work/life balance. More information regarding employee benefits can be found here.

You must have the right to live and work in New Zealand to apply for this position.

The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills and perspectives are valued and respected.

For further information regarding the role please contact Alice La Rooy, via the below contact details.

Tono/Application

To submit your application (including CV and cover letter) please click the apply button. Applications quoting reference number 2501895 will close on Sunday, 11 January 2026.

The University reserves the right to close this vacancy at any time. Suitable candidates may be invited to interview immediately.

Please note: The University will be closed over the Christmas/New Year period and there may be a delay in responding to queries during that time. We are looking to shortlist and conduct interviews in January when we return from the holiday break.

Additional Information
Contact: Alice La Rooy
Position details: Job Description
Further Information: Department Website